Payroll Manager

Wsp Africa; Gauteng; On-site; ZAR 300 000 - 600 000; Full time

Job summary

An established industry player is seeking a Payroll Manager to oversee payroll operations across various African countries. This role involves managing payroll systems, ensuring compliance with regulatory requirements, and providing accurate and timely payroll processing for a diverse workforce. The ideal candidate will have extensive experience with payroll management, particularly using VIP systems, and will be responsible for maintaining strong internal controls and governance in payroll operations. Join a forward-thinking firm that values work-life balance and offers flexibility to meet individual needs, fostering a supportive and empowering workplace culture.

Benefits

Work-life balance

Flexible working hours

Remote work options

Qualifications

• Advanced experience with payroll systems, particularly VIP.
• 5-10 years experience processing payroll across Africa.

Responsibilities

• Manage payroll transactions ensuring accuracy and compliance.
• Prepare legislative returns and ensure timely payroll processing.

Skills

Payroll Management

Regulatory Compliance

Client Orientation

Communication Skills

Problem-Solving

Education

Advanced experience with VIP

5-10 years payroll processing experience

5 years experience on Sage VIP People modules

Tools

VIP Payroll System

Sage VIP People

Job description

Company Description
WSP is one of the most diverse consulting firms in Africa.

To further our strategic business execution plan, we are seeking leaders that share our guiding principles - we value our people and our reputation; we are locally dedicated with international scale; we are future focused and challenge the status quo; we foster collaboration in everything we do and we have an empowering culture and hold ourselves accountable.

We are committed to the achievement and maintenance of diversity and equity in employment.

Job Description
Purpose of the role: Manage various different payrolls on VIP for all of the WSP Operating Companies with a total staff compliment of approximately employees; differentiating between permanent and contract or fixed term staff.

Ensure that an effective and efficient payroll management system is provided to the Group of companies.

Key responsibilities:

1. Manage workflow to ensure all payroll transactions are processed accurately and timeously, whilst ensuring that procedures are in place to provide strong internal controls ensuring good governance in the payroll.
2. Assist in processing payrolls in South Africa as well as the rest of Africa to ensure timely and accurate payment to staff as well as to submit the necessary legislative returns - South Africa and Africa (Moz, DRC, Ghana).
3. Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements.
4. Enforce adherence to requirements and advise management on required actions.
5. Evaluate and analyse existing payroll policies and procedures; draft, propose and implement changes and/or quality control measures leading to best practice operations.
6. Process correct garnishee calculations and compliance.
7. Run the payroll interface - General Ledger, Leave provision, and 3rd party payments.
8. Administer reimbursements to employees, i.e. Credit cards and petrol cards.
9. Balance and reconcile payroll related payments and deductions to reports produced via the VIP system prior to transmission in order to validate confirmed reports.
10. Timely review and sign off on all required payroll and tax reconciliations.
11. Prepare and submit legislative returns - SARS, SDL, and UIF.
12. Prepare accurately and timely reports as required by the Finance and Human Resources Departments.
13. Carry out self-audits on the master payroll schedule.
14. Check Bank Control Account reconciliations.
15. Monitor and reconcile all salary and share bank accounts.
16. Resolve General Ledger queries from Finance.
17. Update all employees' Employment Equity and Skills Development information on the VIP system.
18. Reconcile and submit Employee benefits.
19. Manage the interface of Employee benefits with the third parties.
20. Ensure reconciliations are done to match the records of the third parties.
21. Maintain and accurately capture Leave records.
22. Advise the Human Resources Department should a problem be identified in terms of excessive sick and unpaid leave taken by an employee.
23. Prepare and distribute IRP5 certificates each year.
24. Provide training and mentorship needed for payroll.
25. Role model standards for SHEQ performance and behaviour consistent with the company's health, safety, environmental and quality vision and policies by influencing those around you.
26. Contribute to the identification of SHEQ risks and drive processes to achieve Zero Harm.
27. Embrace, display and promote the company values and ensure a safe working environment is maintained at all times.

Qualifications:

1. Advanced experience and knowledge of VIP and VIP reporting including HRM modules.
2. 5-10 years' experience processing payroll for South Africa and African Countries (Ghana, Moz, DRC).
3. 3-5 years' experience of being responsible for the full payroll function (management of payroll function).
4. 5 years' experience on Sage VIP People modules.
5. Working knowledge of payroll best practices.
6. Strong knowledge of regulatory requirements.
7. Understand proper taxation of employer paid benefits.

Key competencies and generic skills:

1. Work with People / Client orientation.
2. Ability to work under pressure and meet deadlines.
3. High degree of professionalism.
4. Ability to communicate with various levels of management.
5. Ability to deal sensitively with confidential material.

Additional Information:
What if we can have work-life balance?
What if we can be rewarded in ways that support our individual needs?
What if we can be accepted for who we are?
Here at WSP - we can! WSP recognizes that work is only one part of our lives and making time for the other things in our life is important - be that our families, our friends or ourselves.

So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.