Payroll Lead

takealot.com; Cape Town; On-site; ZAR 600,000 - 900,000; Full time

Job summary

takealot.com, South Africa's leading online retailer, seeks a Payroll Lead to head the payroll function from Cape Town. You will manage end-to-end payroll operations, benefits administration, and reporting to the CFO and business units.

Successful candidates will bring 7–10 years payroll experience, leadership of a payroll/finance team, and strong Excel and Payspace proficiency, with a proactive, detail‑oriented mindset and excellent communication skills.

Qualifications

• Degree or Advanced Diploma in an HR/Financial-related field.
• A minimum of 7-10 years payroll experience that include benefits administration.
• Knowledge of Payspace or other payroll systems.
• 3-4 years’ experience leading a payroll/finance team.
• Advanced Excel (V-lookups, pivot tables and graphs) /Google suite.
• Finance experience will be an added advantage.
• Reporting experience. Benefits management and administration.
• Attributes: Proactive and Assertive, Integrity.
• Delivery and detail oriented; customer satisfaction focus.
• Can do attitude; willingness to adapt.
• Excellent verbal and written communication skills.
• Strong planning and organizing skills.

Responsibilities

• Manage an end-to-end payroll service with accurate salary, overtime, bonuses, commissions and deductions.
• Develop and direct payroll reporting and ensure compliance with laws and regulations.
• Lead payroll system enhancements and process improvements.
• Oversee benefits administration and provider relationships.
• Coordinate annual salary increase process and audits with Analytics.
• Maintain employee payroll records and confidentiality; ensure timely payments.

Skills

Advanced Excel

Payspace knowledge

Team leadership

Communication skills

Analytical skills

Education

Degree or Advanced Diploma in an HR/Financial-related field

Job description

takealot.com, South Africa's leading online retailer, is looking for a highly adaptable Payroll Lead to join our People & Transformation team in Cape Town.

We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

This position reports to the Head of People Capabilities.

Payroll Management:

• Manage an end-to-end payroll service. Ensure accurate calculation of salaries, overtime, bonuses, commissions, deductions and any other payroll related
• payment. Provide an accurate, timely and compliant company payroll services
• Develop and direct the preparation of payroll and related reports
• Manage payroll schedules and ensure timely payment to all employees
• Provide specialised payroll and deduction information and assistance as required
• Ensure compliance with all applicable laws, regulations and requirements. Manage the development and implementation of all Payroll related policies and procedures.
• Ensure accurate payroll reporting.
• Assist the Group CFO and CFOs of BU’s by reporting on variances on payroll input and data. Respond to payroll related questions or needs regarding compliance or regulations utilising payroll resources available
• Ensure the resolution of all payroll related issues utilizing payroll policies and procedures. Participate in the annual increase process in collaboration with the Analytics team.
• Implement the annual salary increases.
• Establish/maintain employee records that relate to payroll and ensure that they are accurately filed and available to the HR team.
• Maintaining and storing of payroll data, providing the system that safeguard the payroll data and documentation.

Payroll System Management:

• Manages the payroll system and reviews enhancements/changes for development and implementation in the
• business.
• Review and amend payroll processes, policies and procedures as required within a changing environment.

Benefits Management:

• Manage the administration of all Employee benefits for the Group.
• Ensure the implementation of all benefits policies and procedures
• Manage the relationship with benefits service providers as required.
• Ensure that all benefits applications on payroll comply with legal requirements.

Compliance and Reporting:

• Manage the annual internal and external payroll and related audits.
• Assist in providing documentation and reports to internal and external sources during the annual audit process.
• Ensure accuracy of legislative reporting of all employees in all required reports.
• Create ad hoc reports for HR, Finance and Exco within designated HRIS/Payroll system as and when required
• Responsible for all legislative reporting involving payroll and benefits related matters.
• Resolve complex employee requests and perform internal control responsibilities.
• Upon request, assist in gathering payroll data for inclusion in financial statements.
• Researching and preparing special reports for management.
• Manage the COIDA relationship with the selected service provider and administer the audit for the Group.
• Report on payroll metrics, provide insights and make corrective recommendations.

Leadership:

• Manage and lead the team of payroll officers
• Train and mentor, the Payroll Officers and suggest training intervention to upskill and develop them to keep relevant at all times.
• Train HR team members in specific areas of payroll, benefits and reporting.

Qualification & Experience:

• Degree or Advanced Diploma in an HR/Financial-related field.
• A minimum of 7-10 years payroll experience that include benefits administration.
• Knowledge of Payspace or other payroll systems. 3-4 years’ experience leading a payroll/finance team.
• Advanced Excel (V-lookups, pivot tables and graphs) /Google suite
• Finance experience will be an added advantage.
• Reporting experience. Benefits management and administration. Attributes Required: Proactive and Assertiveness,Integrity.
• Delivery and detail orientated - strong orientation towards customer satisfaction.
• Can do attitude.
• Ability to communicate and manage well at all levels of the organization.
• Excellent verbal and written communication skills.
• Strong planning and organising skills.

Ability to:

• Work independently
• Work well in and with a team
• Work under pressure
• Handle and prioritize multiple tasks and meet all deadlines
• maintain confidentiality and exercise extreme discretion
• Strong Analytical skills, able to use data, draw insights and make recommendations and where applicable take
• decisions.
• Entrepreneurial, thrives under change and accepts it is a constant and always looks for solutions to do something better and faster.
• Able to think about problems from a business perspective using technical and product input. Collaborative.

The Environment:

takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared

ambition of takealot.com being the leading e- commerce company in Africa.

We have fun, work hard, take ownership, work in teams to create solutions, and are always open to directfeedback/new ideas on where we can improve.

We are short on ego and high on output. We are doers and not only thinkers, its all in the execution after all.

We love what we do and what we are creating. We seek to employ an Extra Ordinary Mind who is Smart, has Integrity, and is Hardworking.

If you meet the above you are an Extraordinary Mind so come and join us!

Takealot Group is an Equal Opportunity Employer. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply.