Payroll/ HR Administrator

Exceed Human Resource Consultants; Paarl; On-site; ZAR 250,000 - 300,000; Full time

Job summary

A recruitment consultancy in Paarl seeks a Payroll Administrator to manage payroll processing, support employee payroll queries, and ensure compliance with South African labour laws. The ideal candidate will have a Matric certificate, numerical aptitude, and proficiency in payroll systems like PaySpace. This role offers a chance to work in a dynamic HR environment.

Qualifications

• Experience with full monthly payroll processing.
• Strong understanding of South African labour legislation.
• Proficiency in payroll systems like PaySpace.

Responsibilities

• Process the full monthly payroll cycle accurately.
• Maintain employee records and ensure data integrity.
• Prepare and submit compliance reports to SARS.
• Support employees with payroll queries.

Skills

Numerical aptitude

Payroll processing

Attention to detail

Employee support

Education

Matric (Grade 12)

Certificate in Payroll Administration

Tools

PaySpace

Microsoft Excel

Job description

Reference:10576 MBConsultant:Marie BosmanJob Description:

• Payroll Processing:
  • Accurately and timeously process the full monthly payroll cycle using the PaySpace system.
  • Capture and verify all monthly payroll inputs, including new engagements, terminations, salary adjustments, bonuses, and allowances.
  • Process and reconcile various deductions, including statutory deductions (PAYE, UIF, SDL) and third-party payments (medical aid, provident fund, garnishee orders, and union fees).
• System and Data Management:
  • Maintain and update employee records on the PaySpace system, ensuring data integrity and adherence to the POPI Act.
  • Administer the Employee Self-Service (ESS) portal, assisting employees with queries and ensuring they can access their payslips and other information.
  • Assist with the management and reconciliation of the company's time and attendance systems, ensuring accurate input for payroll processing.
• Compliance and Reporting:
  • Assist with the preparation and submission of monthly EMP201 and bi-annual EMP501 reports to SARS.
  • Generate and distribute a variety of payroll reports, including earnings summaries, leave reports, and statutory declarations.
  • Assist with year-end payroll and SARS processes, including the issuing of IRP5s.
  • Maintain an up-to-date knowledge of South African labour and tax legislation (e.g., BCEA, Income Tax Act) to ensure full compliance.
• Employee Support:
  • Serve as the first point of contact for employee payroll queries, providing professional, confidential, and timeous responses.
  • Assist with the administration of employee benefits and leave management.
• General Administration:
  • Perform administrative duties such as filing and record-keeping of all payroll-related documentation.
  • Collaborate with the HR and Finance departments to ensure a seamless flow of information and data integrity.

Qualifications:

• Matric (Grade 12) with a strong numerical aptitude.
• A relevant certificate or diploma in Payroll Administration, Accounting, or a related field would be highly advantageous.
• Solid understanding of the end-to-end payroll process.
• Knowledge of South African labour legislation, including the Basic Conditions of Employment Act (BCEA) and relevant tax laws.
• Proficiency in Microsoft Office, particularly advanced Excel skills (VLOOKUP, pivot tables, and formulas).

How to Apply:

• Email your comprehensive CV [e-mail].
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.