Payroll Coordinator

Toys R Us and Babies R Us South Africa; KwaZulu-Natal; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading retail company is seeking a Payroll Coordinator to ensure accurate and timely payroll processing across multiple locations. The ideal candidate will have extensive experience with payroll regulations, SAGE 300 People software, and strong analytical skills, ensuring compliance and optimizing payroll functions.

Qualifications

• Preferred HR or Payroll qualification and a minimum of 5 years experience.
• Thorough understanding of payroll principles and SA tax regulations.

Responsibilities

• Manage payroll processing for SA and Non-SA stores.
• Ensure compliance with payroll laws and conduct audits for accuracy.
• Address employee inquiries related to payroll.

Skills

Proficiency with payroll software

Microsoft Office Suite

Attention to detail

Communication skills

Analytical skills

Education

Payroll, HR Qualification, or a related field

Tools

SAGE 300 People

Job description

Introduction

The Payroll Coordinator ensures the accurate and timely processing of payroll, including the calculation of wages. This role requires meticulous attention to detail, strong organisational skills, and a thorough understanding of payroll regulations and procedures.

Duties & Responsibilities

• Process Payroll: Manage and process payroll for employees, including wages, overtime, etc. for SA and Non-SA stores (Zambia, Botswana and Namibia).
• Compliance: Ensure compliance with laws regarding payroll and best practices.
• Record Keeping: Maintain and update payroll records and reports, including attendance, overtime and payroll summaries.
• Audits: Conduct regular audits to ensure accuracy of payroll data and resolve any discrepancies.
• Tax Reporting: Prepare and submit payroll tax filings and payments, including tax returns.
• Employee Inquiries: Address and resolve payroll-related inquiries and issues from employees in a timely manner.
• System Management (Sage 300 People): Manage and update payroll systems and software to ensure efficient processing.
• Benefits Administration: Coordinate payroll with benefits, ensuring correct deductions for medical aid, provident fund, and other benefits.
• Garnishees: Process and administer wage garnishments, levies, and other mandated withholdings.
• Reporting: Generate and distribute payroll reports to management as needed.
• Process Improvement: Identify opportunities for process improvements and implement changes to increase efficiency and accuracy.
• Unions: Process and administer union payment.
• Leave Management: Ensure that leave is captured on Jarrison clocking system daily and import to payroll.
• New starters & Terminations: Ensure new employees are loaded onto payroll timeously and terminations are processed.
• Filing: Filing and archiving of files.
• UIF: UIF documents for respective UIF reason i.e. maternity, dismissal, etc.
• SARS: Monthly EMP201
• UIF, SDL, PAYE, IRP5’s
• Workman’s Compensation: Yearly payment, Report and maintain records for Workman’s Compensation, IOD claims, process of resumption reports.
• Ad hoc duties

Desired Experience & Qualification

• Payroll, HR Qualification, or a related field is preferred
• Proven experience as a Payroll Administrator or similar role
• Thorough understanding of payroll principles, practices, and regulations
• Must have at least 5 years payroll experience, preferably SAGE 300 People
• Sound knowledge of SA tax regulations
• SARS interim and Tax year end submissions

Skills:

• Proficiency with payroll software (SAGE 300 People) and Microsoft Office Suite, particularly Excel
• High degree of accuracy and attention to detail
• Excellent verbal and written communication skills
• Strong analytical and problem-solving abilities
• Ability to handle sensitive information with the highest degree of integrity and confidentiality