Payroll Coordinator

TotalEnergies; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the energy sector is seeking a Payroll Coordinator in Johannesburg. The candidate will handle payroll administration, support monthly payroll processing, and manage employee queries effectively. This role requires strong attention to detail, teamwork skills, and a commitment to compliance and efficiency.

Qualifications

• 1-2 years of payroll administration experience.
• Knowledge of employment laws affecting payroll.
• Proficiency in Microsoft Windows.

Responsibilities

• Support processing of monthly payroll and related activities.
• Respond to payroll information questions and manage payslip queries.
• Ensure record retention as per company policy and legislation.

Skills

Integrity

Results-oriented

Detail-focused

Teamwork

Fluency in English

Education

Tertiary qualification in payroll administration or equivalent

BComm/BA in HR preferred

Tools

SAP TL HR modules

Payroll systems

Job description

Contexte et environnement

Organisation: restructuring in progress and necessary following stabilization to ensure good administration.

Culture: to maintain an administrative function that is proactive and desirous for continuous improvement and exceptional customer service across the board.

Activités

As a Payroll Coordinator, you would be responsible for the following:

1. Administration & Payroll Activities
2. Support the processing of the monthly payroll and associated activities
3. Process new hires and terminations on the system
4. Respond to internal/external questions and requests for payroll information
5. Ensure efficient printing and distribution of payslips and manage payslip queries
6. Provide backup to the Payroll Supervisor when required
7. Serve as a point of contact for payroll-related issues
8. Update HR & payroll records including changes
9. Assess, capture, and process expense claims on the payroll system
10. Capture monthly leave balances and troubleshoot related problems
11. Review payroll discrepancies, identify problem areas, and initiate adjustments or recommend actions
12. Participate in monthly, quarterly, and annual payroll reconciliation
13. Conduct benefit orientations and training as required
14. Process enrollments, changes, and terminations to benefit programs
15. Assist employees with payroll/benefits claims and queries
16. Administer statutory deductions such as garnishee orders
17. Ensure record retention as per company policy and legislation
18. Manage filing activities and online file retrieval for audits and requests
19. Act as backup for updating easyfile with EMP501 and reconciling payments
20. Assist with updating UIF declarations and sending monthly declarations
21. Prepare tax certificates and monthly filings as per legislation
22. Meet payroll calendar deadlines
23. Process Disability and Risk payouts
24. Perform ad hoc tasks as needed

Ad-hoc Projects

Assist in departmental projects including Share Scheme rollout, employee info updates, SAP upgrades, and HRIS changes.

Records

Input payroll and demographic data, create and update employee records, and maintain HR files in compliance with legal requirements.

HSSE

Manage and minimize HSE risk by ensuring compliance with policies, promoting a safe working environment, and enforcing HSE competency requirements.

Profil du candidat

Qualifications and experience include:

• Tertiary qualification in payroll administration or equivalent, BComm/BA HR preferred
• 1-2 years payroll administration experience
• Proficiency in Microsoft Windows
• Knowledge of SAP TL HR modules advantageous
• Knowledge of electronic banking/payroll systems
• Basic understanding of employment laws affecting payroll
• Key competencies: integrity, results-oriented, detail-focused, able to work under pressure, teamwork, and fluency in English

Informations supplémentaires

TotalEnergies values diversity, promotes personal development, and offers equal employment opportunities to all candidates.