Payroll Coordinator

The HR Company; Durban; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll Administrator to join their dynamic team. This role involves processing monthly payroll with precision, managing employee records, and providing essential HR support. The ideal candidate will have experience with payroll systems and demonstrate strong organizational skills. You will play a crucial role in ensuring compliance with legal requirements while maintaining confidentiality in handling sensitive information. If you're a self-motivated individual who thrives in a fast-paced environment and is passionate about HR, this is an exciting opportunity to grow your career in a supportive workplace.

Qualifications

• 1-3 years experience in payroll or HR roles is required.
• Must be self-motivated and able to manage large data volumes.

Responsibilities

• Assist with payroll processing, ensuring accuracy and confidentiality.
• Support onboarding/offboarding and maintain employee records.
• Handle HR queries and assist with administrative tasks.

Skills

Payroll Processing

Sage 300 People

Data Management

Employee Relations

Confidentiality

Education

Matric

HR Diploma or Certificate

Tools

Microsoft Office

Sage 300 People

Job description

Payroll Administration:

• Assist with the processing of monthly payroll for all employees, ensuring accuracy and timely submission
• Capture payroll changes, earnings, and deductions on Sage 300 People
• Respond to employee payroll inquiries and provide necessary support
• Address payroll discrepancies and resolve issues in a professional manner
• Load new employees on the system
• Capture employee changes (variations) on the system
• Prepare and submit payroll reports to the HR and Payroll Officer for review
• Assist with audits and ensure that payroll records and other HR documentation are maintained in accordance with legal requirements
• Maintain confidentiality and security of payroll information and records
• Complete staff resignation process
• Reviewing of time sheets
• Submit calculated timesheets for processing
• Calculation of incentives
• Maintain payroll information of staff and leave schedules
• Managing staff salary advances and expense claims
• ESS password resets
• Maintaining exit interview register
• Maintaining promotions register
• Check time and date on clocking system
• Monitor leave

Human Resources Support:

• Maintain up-to-date and accurate employee records
• Support the onboarding and offboarding processes for new hires and departing employees
• Assist with benefits administration, including medical aid, provident fund, and other employee benefits.
• Maintain HR information such as training, qualifications, disciplinary discussions.

General Administration:

• Handle employee queries regarding HR policies, payroll, leave and benefits.
• Support other HR functions and administrative tasks as required.
• Assist with timesheet management.

Requirements:

• Matric, HR Diploma or Certificate, Sage 300 People
• 1-3 years experience in a similar role
• Computer Literate in all MS Packages
• Self-Motivated, Meticulous, and Deadline driven
• Must demonstrate the ability to handle large volumes of data, information, projects, and tasks at any given time