Payroll Clerk

Exceed Human Resource Consultants; Western Cape; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the logistics sector is seeking a Payroll Administrator to manage payroll processing and timesheet data. The ideal candidate will have strong attention to detail, experience in payroll systems, and relevant qualifications. This role involves liaising with various stakeholders and ensuring accurate payroll submissions. If you have a passion for numbers and compliance, this could be your next career opportunity!

Qualifications

• Experience in payroll and timesheet processing.
• Knowledge of HR and finance principles.

Responsibilities

• Process payroll and manage timesheet data.
• Reconcile overtime and leave records.
• Liaise with Payroll and Bargaining Council.

Skills

Payroll Processing

Data Management

Reconciliation

Education

Matric (Grade 12)

Payroll Certification

Diploma in Shipping, Clearing and Freight Forwarding

Job description

Reference: 10386 CM

Consultant: Christa Mostert

Job Description:

1. Payroll and Timesheet Processing
2. Prepare new monthly salary sheets before processing begins.
3. Collect and register all driver timesheets by the 30th/31st of each month.
4. Maintain a detailed Timesheet Register with data on truck usage, leave, fines, loans, etc.
5. Process overtime manually based on a 26th–25th monthly cycle.
6. Reconcile and scrutinise formulas for:

• Hourly rates, overtime (X1.5 & X2), basic salaries
• Leave, sick bonuses, loans, fines, incidents, and allowances

Export and cross-check C-Track and Datatim reports to verify driving data and truck usage.

Ensure accurate allocation of hours, kilometres driven, and subsistence/nights-out claims.

Manually calculate and insert overtime, kilometres, and allowances into the salary sheet.

Track and manage data related to double-driver truck scenarios to avoid duplication of pay.

Maintain and track annual and sick leave records.

Process leave payouts, sick leave bonuses, and send documentation to NBCRFLI.

Ensure all deductions (loans, fines, garnishees) are documented, signed, and submitted.

Liaise with Payroll and Bargaining Council regarding:

• New contracts, terminations, provident fund adjustments, and leave processing

Process council notifications for annual increases and bonus provisions (13th cheque).

Manage Subsistence & Nights-Out Allowances.

Qualifications:

• Matric (Grade 12) essential
• Payroll certification or relevant tertiary qualification in Payroll, HR, or Finance (advantageous)
• Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Desirable)

How to Apply:

• Email your comprehensive CV to [e-mail]
• If you are already registered, please forward your CV and the relevant reference number to your current consultant to avoid duplicity.
• We reserve the right to only interview candidates of choice.
• Applicants who do not receive feedback within 30 days of the closing date should consider their application unsuccessful.