Payroll & Benefits Officer

Jhbchev; Johannesburg; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading payroll services provider in Johannesburg is seeking an experienced Payroll Specialist to manage the full payroll and benefits function. Responsibilities include processing monthly payroll, maintaining employee records, and ensuring compliance with legislation. The ideal candidate has at least 3 years of payroll administration experience and is proficient in Sage People. This role is crucial in supporting our HR and finance teams effectively.

Qualifications

• At least 3 years of progressive payroll administration experience in a large organization.
• Proven experience as a payroll specialist.
• Solid understanding of accounting, payroll practices, and legislation including BCEA.

Responsibilities

• Manage the full payroll function of all entities in the group.
• Ensure Payroll Operational Effectiveness.
• Manage and administer all employee benefits.

Skills

Proficiency in Sage People

Experience with Time and Attendance systems

Strong organizational skills

Attention to detail

Education

Matric / Diploma in Business Management, Finance, HR, Accounting, or related field

Bachelor's degree

Tools

Sage People

Microsoft Office

Jarrison Time

Job description

The incumbent of this position will assume responsibility and accountability for the full payroll and benefits function.

This position is responsible for the accurate and timeous processing of monthly payrolls for a large staff compliment in accordance with legislative requirements and company policy and procedure.

Maintaining employee records and providing effective communications with all staff regarding payroll and benefits matters.

Role and Responsibilities

1. Manage the full payroll function of all entities in the group
2. Improve payroll policies and procedures where needed
3. Manage payroll workload to meet operational requirements
4. Ensure Payroll Operational Effectiveness
5. Manage and administer all employee benefits

Payroll Administration

• Management and administration of end-to-end payroll for the organization (+ employees) for both monthly and weekly payrolls
• Management and maintenance of payroll system
• Updating and maintaining payroll records
• Prepare and coordinate monthly payroll input from other divisions and collate required information within agreed time frames
• Manage workflow to ensure all payroll transactions are processed accurately and timeously
• Processing new hires and terminations

Additional responsibilities include processing salary changes, expense claims, tax codes, statutory payments, calculating hours, bonuses, deductions, managing overtime, maternity leave, UIF, and other employee benefits, drafting certificates, managing IRP5 and SARS submissions, and providing payroll support to the finance department.

Ensure accurate payroll data entry, reporting, query management, and year-end processes. Maintain payroll trackers and assist auditors with payroll queries. Provide customer service regarding pay, benefits, and taxes, and handle administrative tasks within the HR team.

Qualifications and Experience

• At least 3 years of progressive payroll administration experience in a large organization using Sage People system
• Proven experience as a payroll specialist
• Solid understanding of accounting, payroll practices, and legislation including BCEA

Education

• Matric / Diploma in Business Management, Finance, HR, Accounting, or related field (mandatory)
• Bachelor's degree (desirable)

Skills and Competencies

• Proficiency in Sage People, ESS, and Microsoft Office, especially Excel
• Experience with Time and Attendance systems (preferably Jarrison Time)
• Strong organizational, communication, and problem-solving skills
• Attention to detail and ability to manage deadlines

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