Payroll Assistant

呐; Wes-Kaap; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company is seeking a Payroll Administrator to oversee and process payroll data accurately and on time. The role involves managing payroll tasks on Sage 300 People, maintaining confidentiality, and requires a strong background in payroll administration. Ideal candidates will have at least 2 years of experience and a qualification in finance or HR, with excellent numerical and organizational skills.

Qualifications

• 2+ years proven payroll administration experience.
• Experience with Sage 300 People preferred.
• Strong Excel and MS Office skills required.

Responsibilities

• Oversee payroll data processing and administration.
• Distribute payslips and maintain payroll information.
• Resolve payroll discrepancies and maintain confidentiality.

Skills

Proficient Numerical and Data Entry Skills

Attention to Detail

Analytical Skills

Organizational Skills

Excellent Communication Skills

Education

Finance/HR/Payroll/Administrative/Management Qualification

Tools

Sage 300 People

MS Office

Intermediate – Advanced Excel

Job description

Direct report: Payroll Manager

Job Level: Mid-Level

Job Mode: In office

Location: Cape Town/Port Elizabeth

Job Overview

To oversee and process various monthly Time & attendance and Company payroll data in a timely, and accurate manner in accordance with the payroll processing calendar and deadlines for the Company’s payroll(s). To prepare and administer payroll-maintained fields on the payroll system as required for the full life cycle of the employee from employment to termination and beyond.

Main Responsibilities (but not limited to)

• Processing & administering of all Company payroll data on Sage 300 People system by both manual and bulk upload processing.
• New employee processing
• Termination processing
• Leave Processing
• Maternity & Paternity documents and payroll processing
• Distribution of Payslips
• Answering calls and responding to mails pertaining to Payroll and its function.
• Maintaining the payroll mailbox.
• Maintains payroll information by collecting, calculating, and entering data.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures and reporting based on this.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related tasks as needed.

Competencies & Skills Required

• Proficient Numerical and Data Entry Skills
• Analyzing and Reporting of Information
• Attention to Detail
• Maintains A high level of confidentiality
• Proven Financial Software Knowledge (Advantageous)
• Organizational Skills
• Able to inspire and support a team towards the achievement of targets.
• Committed, enthusiastic, positive, resourceful and resilient.
• Demonstrates flexibility
• Able to work independently
• Excellent communications skills and the ability to create a positive people focused culture.
• Committed to the delivery of high-level productivity and evidence of understanding key priorities.

Qualifications and Experience

• Finance/HR/Payroll/Administrative/Management Qualification (Essential)
• 2+ years Proven Payroll Administration Experience
• Sage 300 People experience & or training (Essential)
• Intermediate – Advanced Excel Experience
• Intermediate MS Office Experience
• Previous Information Management Experience