Payroll And Hr Administrator – Cape Town

We are looking for an experienced Payroll & HR Administrator for our client in the manufacturing sector, based in Montague Gardens, Cape Town.

This role is ideal for someone with strong payroll knowledge, attention to detail, and solid HR administration experience who is ready to join a stable and supportive team.

Key Responsibilities:

1. Monthly Payroll Administration: Processing payroll from start to finish, including preparing timesheets, gathering and inputting data, verifying entries, and submitting payroll for approval. This includes uploading data to the Fihrst Management System, reconciling payroll accounts, handling employee queries, and ensuring compliance with SARS deadlines for IRP5 submissions and distribution.
2. Time and Attendance and Leave Administration: Ensure accurate time and attendance tracking by monitoring Eco-Time error reports and absenteeism daily, reviewing monthly timesheets, reconciling records, and maintaining up-to-date staff data. Provide training materials and support for Eco-Time tasks while managing leave applications and user accounts on ESSEngagement.
3. Termination Administration: Coordinating pre-employment documentation with the HRBP, registering new employees on Eco-Time, ensuring biometric data capture, and uploading employee photos. Ensure terminations are processed promptly according to the Termination Checklist and on all HRIS Systems.
4. Personnel Records and Filing: Maintain employee files and payroll documents in an organized, up-to-date, and easily accessible manner by filing records chronologically and ensuring proper document classification.
5. Canteen and Savings / Loans Administration: Efficiently manage canteen orders and employee Savings / Loans by processing weekly canteen orders, maintaining accurate deduction records, administering Savings / Loans applications, and ensuring proper reconciliations.
6. Third-party Payments and Benefit Administration: Reconciling payments to SARS, Pension Fund, Medical Aid, preparing and submitting accompanying schedules, attending to third-party correspondence, and maintaining an accurate filing system for all third-party accounts.
7. HR Functions: Managing employee queries, supporting the HR Director and HRBP's with ad hoc tasks, and maintaining the HR calendar, including scheduling interviews and preparing the Birthday Calendar. Additional responsibilities include attending CINPF quarterly meetings, updating notice boards, organizing new employee files, and overseeing the onboarding process for lower-level employees.

Qualification Details:

1. Grade 12 minimum
2. Diploma or qualification in Payroll, Finance or HR related field/s (advantageous)

Experience:

1. 3-5 years in payroll processing, timekeeping systems (Sage VIP, Eco-Time, ESS), and compliance with labour laws
2. At least 1 year HR experience
3. Financial literacy
4. Experience in onboarding, employee records management, and HRIS systems
5. Knowledge of pension funds, Medical Aid, and claims processing
6. Experience with working on complex Excel spreadsheets (including formulas, pivot tables and mail merge)