Job title : Payroll and Benefits Officer
Job Location : Western Cape, Cape Town Deadline : August 04, 2025 Quick Recommended Links
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Job Description
Scope of Position :
- The primary role of the Payroll & Benefits Officer will be to manage all the payroll functions including processing monthly payroll, administers the benefits program, and compensation program. This is a very hands-on position, forming part of the Talent and Culture team and requires close interaction with the Finance Team on a regular basis.
- Receives payroll information and will be responsible for accurate input of data into Company Payroll System.
- Align and stream the payroll and benefits system.
- Capture the monthly timesheet hours into the payroll system.
- Capture Commissions and Gratuities into the payroll system.
- Capture any adhoc payroll inputs and submissions, including deductions.
- Capture all leave according to company policies and procedures.
- Process Maternity leave remuneration in terms of the maternity leave contract.
- Audit payroll balance sheets, YTD earnings, etc
- Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
- Completes appropriate changes to employees direct deposits, Tax changes and benefits
- Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, leave accrual, tax deductions, benefit deductions, etc )
- Submit South African Revenue Services returns and relevant documentation to the Department of Labour in connection with payroll and benefits.
- Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
- Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and leave time in line with contracts.
- Balances Monthly Payroll and distributes reports and Employee Payslips.
- Manages all the Employee Benefits, i.e., Medical Aid, Retirement Fund, Disability, Retirement Plans and Death Claims.
- Assist with Salary Programs; ensuring equitable and consistent application of compensation policies and guidelines taking into consideration Salary and Remuneration Benchmarks.
- Assist in the Administration of compensation programs, reviewing changes in salaries for conformance to policy; identify and analyze compensation problems and recommend solutions.
- Assist with Off-Boarding of employees, including cancelation / transfer of Medical Aid, Provident Fund and ensure that the sage system is updated accordingly.
- Documents and maintains administrative procedures for compensation, benefits and payroll process.
- Assists the other functions in the Talent and Culture department when required.
Competencies (Behavioural and Technical Skill Requirements) :
- Ability to function effectively in a rapidly changing organization.
- Must be able to think logically and pay attention to details.
- Ability to handle multiple competing priorities.
- Provides outstanding customer service to answer questions / resolve issues related to benefits or payroll – must have an approachable demeanor to all employees.
- Strong working knowledge of payroll related legislation and tax laws.
Qualifications
Education and Experience :
- Appropriate Payroll and / or HR Diploma.
- Proficient in current payroll programmes such as Sage and Pay-Space.
- 5-7 years of related benefits and payroll management experience, knowledge of employee benefits laws and statutory requirements.
- Proficient knowledge of PC software including Microsoft office, internet.
- Ability to work independently and within a team environment
- Ability to maintain strict adherence to confidentiality requirements.
- Proficiencies in South African Employee benefits products including Retirement Benefits and Medical Health Benefits.