Payroll Analyst

Job Location : Western Cape, Cape Town Deadline : May 15, 2025 Quick Recommended Links

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Why we need you

• We’re on a mission to create extraordinary experiences for our customers, and we believe that your unique skills, passion and superdrive will help us achieve our vision.
• As a Payroll Analyst you’ll be supporting the delivery of and managing the financial aspects of employee compensation, maintaining accurate records for remuneration, benefits, taxes and financial reporting of cost to company. Ensuring compliance with statutory requirements and providing support to employees regarding payroll matters. This will help us excel at paying our employees timeously and accurately enabling us to stay ahead of the game.

What you’ll be doing

As part of your role, your responsibilities will include :

Reconciliations

• Reconcile all payroll accounts, ensuring all payroll transactions are accurately recorded and posted on the General Ledger. Reconcile RSU accounts, ensuring all transactions are accounted for and required taxes remitted to relevant tax authorities. Prepare headcount reconciliation for month-end posting ensuring accurate allocation of headcount to various Brand, Region, Product ,Cost Centre.
• Implementing and maintaining accurate brand, region and product calculations and allocation of cost to company, to ensure accurate billing to clients. Review payroll related accruals prior to posting in Navision / Business Central.

Audit

• Review and ensure all Payroll Control accounts are completely accurately for audit file purposes. Ensure Intercompany recharges are prepared and posted correctly.
• Generate payroll-related financial reports, analyzing payroll data and providing insights into cost of employment expenses per client. Prepare Shared Services Schedules for Costing Splits as per Finance requirements. Identify trends and patterns in payroll data to proactively identify areas for process improvement, cost savings, or compliance enhancements.

Stakeholder Engagement

• Collaborate with the finance accounting team on the integration of payroll data into ERP. Engage with the reporting team on GL Account requirements for Cost of Employment. Work closely with the Finance Director and Snr Finance Managers to ensure accurate billing. Collaborate with HRIS on Workday Costing dimensions and the Work Time allocation process.

Regulatory & Tax Compliance

• Ensure all statutory Payroll processes are up to date in accordance with the relevant tax authorities and / or Foreign Countries Revenue Services etc. Collect, analyse, and validate payroll data to ensure accuracy, completeness, and compliance with relevant regulations. Stay updated with payroll regulations, tax laws, and compliance requirements to ensure data accuracy and adherence to legal standards.

System Maintenance

• Data maintenance and integration of Workday (HR) and Payspace Payroll systems to ensure accurate cost allocation is posted to ERP. Automation and process improvement on payroll systems and accounting systems relating to payroll journals. Support payroll system implementations, upgrades and enhancements by providing data analysis and testing expertise.
• This job description is not intended to be an exhaustive list of responsibilities. You may be required to complete other reasonable duties in order to achieve business objectives.

Essential skills you’ll bring to the table

The necessary skills that we require for this role include :

• Strong verbal and written communication skills, with the ability to convey complex ideas clearly and effectively
• Experience working collaboratively in cross-functional teams, with a focus on achieving shared goals
• Expertise in managing multiple projects simultaneously, with a track record of delivering on time and within scope
• Exceptional attention to detail, ensuring high standards of quality in all outputs
• Ability to adapt quickly to changing environments and priorities, maintaining effectiveness in dynamic situations
• Bachelor’s degree in accounting, Finance, Business Administration, or a related field (or equivalent experience)
• Proficiency with payroll software (e.g. ADP, Payspace, Workday)
• Strong knowledge of payroll regulations and compliance requirements
• Ability to handle sensitive and confidential information
• Strong Costing Allocation Background
• Proficiency in MS Excel
• Proficiency in financial reporting and data analysis
• Minimum 3 – 5 years payroll experience in a similar role

Desirable skills you’ve got up your sleeve

• It would be great if you also have some of the following skills :
• Experience in Microsoft Dynamics NAV / Business Central
• CPP (Certified Payroll Professional) or other relevant certifications
• Strong knowledge of ERP / Accounting systems