Payroll Administrator - Johannesburg

Job title : Payroll Administrator - Johannesburg

Job Location : Gauteng, Johannesburg Deadline : May 24, 2025 Quick Recommended Links

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Job Description

Reporting to the Human Capital Manager

Duties / Responsibilities :

• Load new employees on VIP or Sage 300 systems
• Ensure timely and accurate payments to all wage employees
• Work closely with Human capital and Finance to align payroll activities
• Generate payroll reports for management and audit purposes
• Check all info against a checking list
• Check timesheets against actual clocking daily on the Nextec Clocking system
• Check Nextec clocking against Syspro input to balance
• Verify all leave, sicknotes, IOD applications against wage program for availability
• Capture all sick notes, leave and unpaid leave, LOA
• Liaise with departmental Manager for all outstanding payroll requirements
• Prepare weekly payroll for checking
• Compile all required wages month end reports and timesheet
• Capturing all training on HR section of payroll
• Submitting all breakdowns for unions etc after payments
• Responsible for timekeeping and documents for submission to security and cleaners
• Handling administration of medical aid, provident fund, maternity, retirement, sick fund and death applications to MIBFA
• Completing all UIF applications
• Ensuring the correct overtime processes are adhered to
• Accurately entering employee data, hours worked and wage information into the payroll system
• Loading new employees and processing terminated employees on the payroll system
• Ensuring all outstanding monies owed to the company are recovered
• Checking and verifying hours worked during the week and on weekends for all wage employees
• Ensure correct deduction of all wage related deductions and statutory requirements
• Responding to employee questions and resolving payroll-related issues
• Issuing IRP5's and other tax forms
• Issuing of UI.19 documentation and certificate of service for terminated employees
• Processing transfers of provident funds from MIBFA to Alex Forbes for employees transferring from wages to salaries
• Assist in facilitation of the applications for the 2-Pot retirement system
• Maintain and update office pay filing
• Relieving on switchboard
• Participate and assist with audits for the HR Department as and when required.

Inherent Requirements

Qualifications / Experience :

• Matric
• Payroll qualification or other relevant qualification
• Minimum 5 years relevant experience in Payroll (salaries and wages)
• Experience in VIP Premier Payroll and SAGE 300 people
• Knowledge of the MEIBC Main Agreement

Skills / Attributes and Competencies :

• Payroll knowledge with relevant statutory legislation knowledge
• Sound knowledge of the Metal Industrial Main Agreement
• Exceptional attention to detail and a high level of accuracy
• Interpersonal and customer service skills
• Excellent organisational and time management skills
• Deadline driven and the ability to multi-task
• Very high level of respect for confidential information
• Willingness to learn
• Ability to work in a high pressure and fast paced environment
• Willingness to handle difficult situations