Payroll Administrator (Fixed Term)

ADvTECH; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading education provider seeks a Payroll Administrator (Fixed Term) in Gauteng, Johannesburg. The role involves processing payroll inputs, ensuring compliance with policies, and liaising with HR. The ideal candidate has 5 years of experience in computerized payroll administration and strong skills in Microsoft Office. This is an excellent opportunity for detail-oriented professionals.

Qualifications

• The ideal candidate will have 5 years’ experience in computerized payroll administration and in computerized HR administration.

Responsibilities

• Monitor and action payroll input submitted via shared space.
• Validate information received for accuracy and completeness.
• Ensure adherence to company payroll policies and procedures.

Skills

Proficiency with Microsoft Office applications Outlook, Word, Advanced Excel

Numeracy

Problem solving skills

Communication skills (written and verbal)

Planning & Organizing

Interpersonal Skills (building and maintaining relationships)

Education

Matric / Grade 12

Diploma in Administration / HR

Certificate in Payroll Administration

Job description

Overview

Job title: Payroll Administrator (Fixed Term)

Job Location: Gauteng, Johannesburg

Deadline: October 23, 2025

Responsibilities

• Input Processing
  • Monitor and action payroll input submitted via shared space / ticketing system
  • Validate information received for accuracy and completeness
  • Accurate capturing of input on EC or global input file in line with Payroll guidelines - verify total kilometers travelled and rate per kilometre for travel claims; verify total overtime hours and claim rate; validate hours for additional work and capture the claim using the correct cost centre
  • Process New Starts, Late Starts, Promotions/Demotions, transfers and Terminations on EC; ensure all relevant supporting documents are on record for staff movements/transactions; complete CTC salary structure and benefits structure per Payroll guidelines; verify Job Details on EC against supporting documents; resolve discrepancies with HR/line manager prior to processing; ensure Provident Fund contribution % aligns with onboarding documents
  • Update payroll transactions requiring corrections on electronic correction forms
  • Capture bank detail changes (where applicable) via EC ESS; verify against uploaded Proof of Banking details; call employees to confirm changes before payroll closing; if changes are received after payroll closing, notify the employee that the current month salary will be paid into the existing bank account; schedule the bank account change for next month integration
  • Assist with the annual payroll audit process by providing information/documents as requested
  • Identify payroll risks and escalate to line manager for intervention
  • Monitor adherence to company payroll policies and procedures; report deviations to line manager

• Stakeholder Engagement / Relations
  • Liaise with HR regarding payroll closing date / timelines as approved by Payroll Lead, in collaboration with GSS / PS (Payroll calendar)
  • Attend to payroll queries and escalate to line manager where required
  • Distribute Payroll Recon for payroll checks to be done by HRO / HRA and campus / department heads
  • Facilitate and coordinate administration of payroll approval processes as directed by line manager

• Reporting & Documentation
  • Compile monthly input register for input control purposes
  • Report on Banking details changes for the month and ensure line manager receives the report for verification
  • Ensure all relevant supporting documents for input/payroll processing are saved in the correct folders for easy access and compliance with Payroll guidelines

• Benefit Administration
  • Ensure onboarding documents for medical aid/medical insurance are completed correctly by the employee and submitted for verification to the line manager
  • On termination of employment/cancellation of benefits, facilitate offboarding from medical aid and medical insurance
  • Ensure third party termination notices are completed on time
  • Obtain line manager signature/approval for onboarding and offboarding of employees per benefits guidelines
  • Coordinate death, disability, and ill health benefits with HR to ensure insurer administration requirements are completed

Minimum Requirements

Qualifications

• Matric / Grade 12
• Diploma in Administration / HR (Advantage)
• Certificate in Payroll Administration (Advantage)

Experience

• The ideal candidate will have 5 years’ experience in computerised payroll administration and in computerised HR administration

Skills

• Proficiency with Microsoft Office applications Outlook, Word, Advanced Excel
• Numeracy
• Problem solving skills
• Communication skills (written and verbal)
• Planning & Organizing
• Interpersonal Skills (building and maintaining relationships)

Behavioural Attributes

• Attentive to Detail
• Collaboration
• Integrity
• Accuracy
• Stress Tolerance
• Human Resources jobs