Payroll Administrator At Business Directive Contract Services

Business Directive Contract Services; Gauteng; On-site; ZAR 200 000 - 400 000; Full time

Job summary

An established industry player is seeking a skilled Payroll Administrator to enhance their payroll management processes. In this role, you will be responsible for ensuring timely and accurate payroll processing, managing employee relations, and preparing detailed reports for stakeholders. The ideal candidate will have a strong background in payroll administration, excellent communication skills, and proficiency in relevant software. Join a dynamic team that values diversity and invests in its people to create a supportive work environment where your contributions make a significant impact.

Qualifications

• Minimum 3 years experience as a payroll administrator or similar role.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Manage payroll processing and ensure accuracy of all payroll documentation.
• Prepare reports and submit reconciliations to stakeholders.

Skills

Payroll Processing

Payroll Administration

Benefits Administration

Communication Skills

Excel

Education

Matric

Tools

Payspace

Microsoft Office

Job description

Main objective of this role: To develop and maintain a high performance, productive, responsive and flexible workforce through the application of sound Payroll Management Principles.

Duties & Responsibilities:

1. Responsible for Payroll: Support and assist with the preparation of processing the company remuneration and benefits system to ensure all deadlines are met. Prepare and remit monthly salary advice.
2. Includes loading on ESS and SMS system. Collate, capture and process all payroll documentation including medical aid forms, pension fund applications, tax, overtime forms, garnishee orders, union membership, UIF benefits, etc.
3. Ensure overtime timesheets are submitted by managers/supervisors in terms of correct procedures and approvals.
4. Ensure existing employees (FTE, temporary & contract), transfers, promotions and terminations are accurately and timeously processed on Payspace.
5. Ensure union membership information is updated and accurately reflected on the system.
6. Ensure updates and personnel changes are received timeously and systems are set-up and updated to reflect change of status details.
7. Review and ensure accuracy of approved timesheets and overtime payments.
8. Track and deduct all garnishees and other special payroll deductions.
9. Ensure all labour hours are correctly booked and match hours to company policy.
10. Accruals Daily, Weekly, Monthly: Daily accruals to be checked and calculated that are received from the Sites. Ensure that rates are in line with current rate cards. Once done need to be emailed to Finance Department to raise invoices for client. Need to be extremely accurate and number orientated.
11. Reports: Prepare and submit reports timeously to relevant stakeholders as required. Monthly reconciliations of all third parties and statutory payments. Prepare and submit all reconciliations to required third parties and internal finance records. HR monthly reporting to HR department by due dates as per set up by HR. Adhere to all payment deadlines for net salaries, third party payments and adhoc queries.
12. Employee Relations: Responsible for job confirmations, both telephonic and written. Liaise with both current and ex-employees with regards to Maternity Policies, Department of Labour queries and/or Benefits queries. Maintain monthly salary queries from various business units, including reporting back on it. Ensuring that queries are dealt with timeously and accurately.

Desired Experience & Qualification: Minimum 3 years experience as a payroll administrator or any similar position. Matric is essential. Payspace Experience is Advantageous. Proficient in Microsoft Office. Proficient in Excel is Advantageous. Great communication and listening skills.

Desired Skills: Payroll reports, Payroll Processing, Payrolling, Payroll Administration, File Upload, Check Payment, Benefits Administration, Invoice Processing.

Desired Work Experience: 2 to 5 years.

Desired Qualification Level: Grade 12 / Matric.

About The Employer: We believe we are an awesome company to work for and one of the things that makes a company as awesome as ours is the people who work within the company. We invest a lot of time into selecting the right people for the job. The ideal candidate will bring a diversity of experience and knowledge of good practices assisting the Payroll Department for smooth streamlining which reflects the company's values.