Payroll Administrator

WSP Africa; Midrand; On-site; ZAR 250,000 - 450,000; Full time

Job summary

A leading company in professional services is seeking a meticulous Payroll Administrator to manage payroll functions across its operating companies. This role involves processing payrolls using VIP software, ensuring compliance with local regulations in South Africa and other African nations, while maintaining internal controls. Ideal candidates have 3-5 years of payroll management experience, strong attention to detail, and advanced knowledge of payroll systems and regulations. Join a committed team and contribute positively to your community.

Qualifications

• 3-5 years full payroll management experience required.
• Experience with Sage VIP People modules essential.
• Familiarity with payroll regulations and best practices expected.

Responsibilities

• Process payrolls accurately on VIP for multiple regions.
• Ensure timely compliance with legislative payroll requirements.
• Administer payroll-related transactions and reconciliations.

Skills

Client and People orientation

Ability to work under pressure

Effective communication

Education

Advanced VIP and VIP reporting knowledge

Knowledge of payroll best practices

Understanding of employer-paid benefits taxation

Tools

Sage VIP People modules

VIP system

Job description

We are seeking a meticulous and experienced Payroll Administrator to join our team. The successful candidate will be responsible for processing various payrolls on VIP for all WSP Operating Companies. This role requires a keen eye for detail and the ability to differentiate between permanent and contract or fixed-term staff.

KEY RESPONSIBILITIES :

• VIP payroll administration and processing
• Manage workflow to ensure all payroll transactions are processed accurately and timeously whilst ensuring that procedures are in place to provide strong internal controls and ensuring good governance in the payroll.
• Assist in processing payrolls in South Africa and across Africa to ensure timely and accurate payments, including submitting necessary legislative returns for South Africa, Mozambique, DRC, and Ghana.
• Stay current on new legislation and regulatory rulings influencing payroll and reporting requirements. Enforce adherence to these requirements and advise management on necessary actions.
• Run payroll interface General Ledger, Leave provision, and 3rd party payments.
• Administer reimbursements to employees, such as credit cards and petrol cards.
• Balance and reconcile payroll-related payments and deductions to reports produced via the VIP system prior to transmission to validate reports.
• Prepare accurate and timely reports as required by the Finance and Human Resources Departments.
• Conduct self-audits on the master payroll schedule.
• Prepare Bank Control Account reconciliations.
• Reconcile salary and share bank accounts.
• Resolve General Ledger queries from Finance.
• Update all employees’ Employment Equity and Skills Development information on the VIP system.
• Reconcile and submit Employee benefits, managing interfaces with third parties and ensuring records match.
• Maintain and accurately record Leave data, completing leave reconciliations and advising HR of issues related to excessive sick or unpaid leave.
• Ensure data integrity and updates of the payroll system.
• Prepare and distribute IRP5 certificates annually.
• Administer Medical Aid and Pension Funds.

HEALTH AND SAFETY

• Model SHEQ standards and promote a safe working environment by influencing those around you.
• Identify SHEQ risks and drive processes to achieve Zero Harm.
• Promote company values and ensure safety policies are followed.

KEY COMPETENCIES AND SKILLS :

• Client and People orientation
• Ability to work under pressure and meet deadlines
• High professionalism
• Effective communication across management levels
• Handling confidential information sensitively

QUALIFICATIONS AND EXPERIENCE :

• Advanced VIP and VIP reporting knowledge, including HRM modules
• 3-5 years full payroll management experience
• 3-5 years experience with Sage VIP People modules
• Knowledge of payroll best practices and regulatory requirements
• Understanding of employer-paid benefits taxation

Additional Information :

If you do not meet all criteria, apply anyway; we will assess how your experience aligns with this role and other opportunities within our team.

Join our community of talented individuals dedicated to making a positive impact worldwide. Our team includes over 69,000 employees committed to community and global development.

Apply today and be part of a better future with us.

Remote Work : Employment Type : Contract

Key Skills

Experience : 3-5 years

Vacancy : 1

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