Payroll Administrator

Sanitech a division of WACO Africa; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in payroll services in Durban is seeking a Payroll Administrator responsible for managing payroll operations, ensuring accuracy in payments, and maintaining records. The ideal candidate has over 5 years of experience in payroll administration and proficiency in MS Excel and VIP knowledge. This role offers an opportunity to work in a dynamic environment with various payroll responsibilities.

Qualifications

• Minimum 5 years’ experience in payroll administration and processing.
• Experience supporting finance and accounting – GL recons & journals.
• 2-3 years’ experience in payroll functions.

Responsibilities

• Manage wage and salary payroll operations for accuracy.
• Review personnel records for accuracy of payroll processing.
• Prepare monthly reports and ensure timely balancing.

Skills

Excellent MS Excel and Word Skills

Sound VIP knowledge

Knowledge of BCEA and Tax

Experience in finance and accounting

Knowledge of Cleaning Industry

Education

Grade 12 (Matric)

Post matric qualification

Job description

Overview

We are seeking a dedicated Payroll Administrator

The incumbent will be responsible for payroll activities for multiple payrolls and financial activities relating to all the payroll functions. This includes ensuring timely and accurate delivery of payroll payments, including record keeping and reporting.

What We’re Looking For

• Grade 12 (Matric)
• A minimum of 5 years’ experience with primary responsibility for weekly and monthly payroll administration and processing
• Matric
• Post matric qualification will be an advantage
• Excellent MS Excel and Word Skills
• Sound VIP knowledge
• 2-3 years’ experience supporting finance and accounting – GL recons & journals
• Knowledge of BCEA and Tax
• Knowledge of Cleaning Industry will be an advantage

Key Responsibilities:

• Manage wage and salary payroll operations to ensure accuracy and timely completion
• Reviews personnel records to payroll for all new and terminated employees to ensure accuracy of information captured
• Weekly Wage & Monthly Wage payrolls
• Check payslips to supporting documents before releases done
• Verify all claims processed in ESS to check correct allocations, do VAT journals where applicable and ensure compliance to procedures
• Prepare and balance monthly trial balance report and issue to Finance Department on due date
• Ensure audit report is balanced and updated monthly
• Check payroll payments and reconciliations
• Costing split journals
• Assist in budget & increase schedules
• Do all payroll related GL recons on a monthly basis and assist where necessary to ensure accuracy
• Compiling data and processing of monthly standard journal for head counts and man hours
• Reconcile Orion Provident fund report before final wages for the month is released.
• Assisting in payroll functions when needed or staff on leave
• Assisting with tax year end processing and Workmen’s Compensation report
• Ensure regular follow ups are done on pension/provident fund withdrawals, death & disability claims
• Ensure regular follow ups are done on contract, medicals and PDP expiries
• Monthly cost reports to Managers when requested
• Other duties as assigned from time to time

Key Competencies:

• Timely and accurate delivery of employee wages and salaries
• Timely and accurate reconciliation and payment of payroll related creditors
• Monitoring and reconciliation of all payments made at branches
• Reconciling all payroll related GL accounts and Payroll Trial balance
• Ensuring timeously renewal of contracts & terminated docs received