Part-Time (4 / 8Ths) Senior Financial And Administrative Officer

Stellenbosch University; Stellenbosch; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Stellenbosch University seeks a Senior Financial and Administrative Officer for its Central Analytical Facility (CAF). The role focuses on income and expense management, requiring strong administrative, financial reporting skills, and a BCom degree. Successful candidates will demonstrate excellent communication and interpersonal relations, contributing to the finance team and supporting various research activities at the university.

Qualifications

• At least four years' relevant administration experience.
• Experience with financial reports preparation.
• Proficiency in at least two South African languages preferred.

Responsibilities

• Liaising with clients regarding income management.
• Performing routine administrative tasks for expense management.
• Preparing monthly and annual reports regarding budgeting.

Skills

Administrative skills

Communication skills

Interpersonal skills

Organisational skills

Attention to detail

Education

BCom degree

Tools

Office (Word, Teams)

Advanced Excel

Job description

Department Description/Departement Beskrywing

Central Analytical Facility (CAF)

BIOGRIP Soil and Water Node

Part-time (4/8ths) Senior Financial and Administrative Officer

(Post Level 9)

(Two-year fixed-term contract)

(Stellenbosch Campus)

Ref. SAF/108/0525

The aim of the Central Analytical Facility (CAF) is to ensure optimal utilisation of expensive multi-user research equipment in service of the research community of Stellenbosch University (SU),

and the South African research and development sector in general. The soil and water node perform various water and soil analysis for internal and external academic clients as well as industry clients.

The Unit will offer services in the Faculties of Science, AgriSciences and Engineering.

The purpose of the Unit is to provide users with access, support and training in state-of-the-art equipment and the necessary expertise to enable the scientific community to advance their research.

Duties/Pligte

Income Management

The position involves the following responsibilities:

Liaising With Clients Regarding The Following

• Obtaining the necessary documents to register a debtor¿s code for new clients.
• Registration and follow-up of CAFids for new clients.
• Invoicing (monthly and upon request) for analysis performed at BIOGRIP/CAF labs.
• Following up on outstanding payments for internal and external clients.
  
  
  

Expense Management

• Performing routine administrative tasks, including loading requisitions for processing payments and reporting.
• Sending purchase orders to companies.
• Keeping a detailed record for expenses according to specific budget categories.
• Liaising with the purchasing and finance divisions.
• Following up with suppliers for documents and vendor registration.
  
  
  

Reporting

• Performing BIOGRIP statistics.
• Liaising with the BIOGRIP-UCT-Hub.
• Preparing monthly reports linked to the BIOGRIP budget.
• Preparing annual BIOGRIP reports.
  
  
  

General Responsibilities

• General office administration.
• Receiving deliveries and samples.
• Assisting with organising training and workshops.
• Assisting central finance with various financial queries.
• Loading Planon requests.
• Ordering stationery and office equipment, certification and in-transit registration of assets, as well as handling all payment requests.
• Assisting with asset management.
• Handling correspondence and general telephonic and electronic enquiries.
• Maintaining an effective filing system (electronic) and keeping all filing up to date.
  
  
  

Job Requirements/Pos Vereistes

• BCom degree.
• At least four years¿ relevant administration experience.
• Experience with the preparation of financial reports.
• Proven experience with Office (Word, Teams) and advanced Excel.
• Sound verbal and written communication skills.
• Outstanding interpersonal relations.
• Effective planning, organisational and prioritisation skills.
• The ability to work independently and apply own initiative.
• The ability to function accurately and effectively under pressure.
• Attention to detail.
  
  
  

The candidate will be requested to perform aptitude, psychometric and proficiency tests.

Recommendation/Aanbeveling

• SUNFin experience.
• Written and verbal proficiency in at least two official South African languages.
  
  
  

How To Apply/Hoe Om Aansoek Te Doen

#PSS

Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.

Stellenbosch University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) , must reach the University before or on the closing date of the advertised post.

APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as, but not limited to: noise,

hazardous chemical substances and hazardous biological agents) to be subjected to medical screening, to determine their fitness to work in the said occupations.

Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

Enquiries/Navrae

Enquiries regarding this post : Dr Janine Colling on 021 808 4320, or at

Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753 (Stellenbosch)

/ 021 938 9636 (Tygerberg), or at

Currency ZAR

Commencement Date 01-Jul-2025

Closing Date 09-Jun-2025

Amount of Travel

Work At Home