Paralegal and Executive Assistant

Job title: Paralegal and Executive Assistant

Job Location: Gauteng, Johannesburg

Deadline: April 25, 2025

Key Responsibilities:

• Document Management: Maintain electronic filing systems for statutory documents, resolutions, and DOAs for 60+ companies and 6 branches in the EMEACA region. Update records in the information repository system (Diligent) following corporate changes. Manage e-signature tools like DocuSign for approvals.
• Vendor and Payment Support: Assist in vendor registration, including law firms. Address vendor payment inquiries and ensure timely resolution.
• Property and Lease Management: Maintain digital records of property leases and create a renewal tracker to monitor lease expirations and renewals.
• Administrative Support: Coordinate courier services for timely document delivery. Manage travel arrangements for the regional team. Organize and schedule regional team meetings, including agenda preparation and minute-taking. Assist with document translations as needed.
• Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world-class safety culture.

Job Knowledge / Education and Qualifications:

• Relevant legal degree or diploma.
• Proven experience as a Trainee Lawyer, Paralegal, or Legal Assistant.
• Strong understanding of legal terminology, procedures, and documentation.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook).