Pallet Controller

Vector Logistics; Rustenburg; On-site; ZAR 230,000 - 320,000; Full time

Job summary

Vector Logistics Limited is hiring a Pallet Controller at our Rustenburg site to manage pallet movements, reconcile daily PICS data and ensure accurate records across the pallet lifecycle. The role requires attention to detail, planning, and problem-solving skills to minimize holding days and costs.

You will work with CHEP and internal teams to verify data in EMS, GRV, and SAP systems, conduct daily reconciliations, and report variances.

Qualifications

• Diploma or at least one year certificate in Warehouse/ Logistics Management would be advantageous.
• 3 years relevant CHEP management experience in a FMCG distribution and storage environment.

Responsibilities

• Manage, control and reconcile all pallet movements at the PBCS Rustenburg site and associated depots, ensuring pallet accountability.
• Ensure pallet holding days are minimized and pallet records are accurate across all operations.
• Collate weekly Rustenburg reconciliation for submission to the national office.
• Review the daily pallet risk report for Rustenburg and follow up on variances and outstanding items.
• Verify and sign off pallet slips daily and ensure GRV and SAP references are correct.
• Oversee EMS movement report, reconcile EMS data and communicate variances to CHEP TEMS consultant.
• Maintain CHEP Portfolio inventory audits and present consolidation of pallet movements.
• Liaise with internal teams and external CHEP to address discrepancies and drive corrective actions.

Skills

Planning & coordination

Communication

Analytical thinking

Problem solving

Attention to detail

Education

Diploma or cert in Warehouse/Logistics Management

Tools

SAP

CHEP Portfolio

Portfolio

MS Office

Job description

Pallet Controller

Permanent

PBCS Rustenburg

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose
To effectively manage, control and reconcile all pallet movements at the PBCS Rustenburg site and associated depots, ensuring pallet accountability, minimizing pallet holding days, reducing pallet-related costs, and maintaining accurate pallet records across all operational activities.

Key Responsibilities

Site Reconciliation

• Check the daily movement reconciliation site/depot reconciliations for the Hub for
• Pallet Management to ensure accountability, transparency and accurate pallet control.
• Collates and compiles a detailed Rustenburg reconciliation for submission to the national office on a weekly basis.
• Reviews the daily pallet risk report for Rustenburg and associated depots, investigates variances, and follows up on outstanding items.
• Ensure all suspended movements on portfolio have been addresses or treated correctly per site and report information to TEMS consultants (CHEP) at national office.
• Ensure that all sites are completing the pallet documentation properly and are completing pallet documentation for each and every delivery leaving the premises.
• Ensure monthly pallet recoveries from PBCS Rustenburg operations and relevant customers are processed, recovered and verified.

Exchange Management System (EMS)

• Analyse the daily EMS movement report from CHEP / Portfolio and SAP.
• Oversee the EMS reconciliation (CHEP / Portfolio and SAP) to ensure accuracy of pallets to be collected from various customers.
• Follow up telephonically with EMS customers and ensures drivers uplift / recover pallets for return to depot or CHEP.
• Compile EMS ageing report with comments and send to heads of depots daily.
• Investigate movements on the ageing report and provide feedback on corrective action taken.

GRV Document and Process Control

• Verify and sign off pallet slips from GRV’s daily.
• Confirm correct quantity, document references (e.g. POD) and GLID numbers.
• Report on pallet variances on GRV’s and follow-up on pallets not GRV’d on SAP.

EDI Control

• Verify pallet slips against the EDI file.
• Report on pallet variances against SAP and Portfolio on the EDI file.
• Follow-up / investigate on reported variances and advise the TEMS consultant (CHEP) on corrections to be made.

Physical Stock Control

• Confirm the pallet reconciliations of the physical daily pallet counts per warehouse versus the master control card on the CHEP Portfolio system and against SAP.
• Update monthly the CHEP Portfolio inventory audit with the actual physical pallet stock count and exchange customer count.
• Present management with a consolidated pallet movement reconciliation, highlighting movement variances between physical CHEP / Portfolio balance and SAP balance per site/depot.
• Assists an external CHEP audit identifying any losses bi-annually.

CHEP Account Management

• Manage the resolution of all queries on the CHEP account daily (according to effective date or quantity).
• Check and confirm CHEP invoices on a weekly basis to ensure accurate billing and that no duplications have occurred.
• Check that Replaceable Plastic Containers (RPC) crates are not billed by CHEP.
• Verify the monthly CHEP audit reports received from CHEP KAM or retrieved off Portfolio.

General Administration

• Raise billing documents for VCS storage and handling.
• Raise ad hoc sundry PO’s

KPI’s

• Accuracy of pallet control
• Accuracy of reporting
• EMS accuracy and within parameters
• Pallet holding days
• Number of pallets on hand within parameters

Key Relationships

Internal

• Operations management team
• Transport Managers / Controllers
• Finance department
• Pallet uplift drivers

External

• Suppliers and transport providers
• Principals and Customers receiving clerks
• CHEP (TEMS consultant, KAM, CHEP Call Centre)

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Diploma or at least one year certificate in Warehouse/ Logistics Management would be advantageous.
• 3 years relevant CHEP management experience in a FMCG distribution and storage environment.

Skills and Competencies

Behaviour Standards

• Be brilliant at the basics
• Face the brutal facts
• Smash the silos
• Lead with integrity, respect and energy
• Be curious and challenge change
• Take accountability for results

Knowledge

• Working knowledge of SAP
• Working knowledge of CHEP Portfolio
• CHEP pallet management
• Stock control

Skills

• Planning, organisation and coordination
• Computer literacy (MS Office, SAP, Portfolio)
• Verbal and written communication
• Interpersonal skills
• Logical thinking
• Problem solving
• Analytical and evaluative thinking

Attributes

• Initiative and assertiveness
• Tolerance of stress and pressure
• Attention to detail
• Deadline driven
• Able to prioritise
• Organisational awareness
• High-energy self-starter as well as collaborative team player

Vector Logistics supports the principles of EmploymentEquity and is committed to building a diverse and inclusive workplace.Preference will be given to candidates from designated groups in line with ourEmployment Equity Plan.

If you have not heard from us within 3 to 4 weeks aftersubmitting your application, please consider your application unsuccessful onthis occasion. We truly appreciate your interest in joining the Vector team andencourage you to stay connected for future opportunities that may align withyour skills and career journey.

We look forward to hearing from you!