PA to the Chairperson-PTA Administrative Support

Bright Search Recruitment (Pty) Ltd; Pretoria; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading recruitment firm is seeking a qualified PA to the Chairperson in Pretoria. This role demands exceptional organizational skills and discretion, with responsibilities including managing the Chairperson's calendar, preparing correspondence, and overseeing office operations. The ideal candidate will have a Bachelor's degree and at least 5 years of experience in a similar role, showcasing strong communication and problem-solving skills.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or similar role.
• Strong background in office management and supporting senior executives.

Responsibilities

• Manage and maintain the Chairperson’s calendar and schedule meetings.
• Prepare and edit correspondence, reports, and presentations.
• Oversee day-to-day office operations and manage office budgets.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Problem-solving skills

Attention to detail

Flexibility

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Job description

We are seeking a qualified and experienced PA to the Chairperson-PTA. This role requires exceptional organizational skills, discretion, and the ability to handle multiple responsibilities efficiently.

Qualifications :

1. Education : Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
2. Experience : Minimum of 5 years of experience as an Executive Assistant or similar role, with a strong background in office management. Experience supporting senior executives is highly desirable.

Skills :

1. Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
2. Strong written and verbal communication skills.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Ability to handle confidential information with discretion and professionalism.
5. Problem-solving skills and a proactive approach to challenges.
6. Personal Attributes :
7. Professional appearance and demeanor.
8. Strong attention to detail and accuracy.
9. Ability to work independently and as part of a team.
10. Flexibility and adaptability to changing priorities and demands.

Position Details :

Duties & Responsibilities

1. Administrative Support :
2. Manage and maintain the Chairperson’s calendar, schedule meetings, appointments, and travel arrangements.
3. Prepare and edit correspondence, reports, presentations, and other documents.
4. Handle incoming communications, including phone calls, emails, and mail, ensuring timely responses.
5. Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
6. Confidential Assistance :
7. Manage sensitive and confidential information with discretion.
8. Provide research and background information to support decision-making.
9. Travel and Event Coordination :
10. Arrange travel itineraries, accommodations, and transportation.
11. Organize and coordinate internal and external events, meetings, and conferences.
12. Office Operations :
13. Oversee day-to-day office operations, including supplies, equipment, and maintenance.
14. Ensure a well-organized, clean, and productive office environment.
15. Supervision and Budget Management :
16. Supervise administrative staff, manage office budgets, process invoices, and expense reports.
17. Facilities Management :
18. Coordinate with vendors for office services and ensure compliance with health and safety regulations.
19. Process Improvement :
20. Develop and implement procedures to improve efficiency and resolve office issues promptly.