PA to Director/Office Admin Assistant

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Operations Manager @ TimBuild South Africa | Retail Specialist

JOB TITLE: PA to Director/Office Admin Assistant

PERMANENT POSITION: Monday to Friday 8-5 with 2 available options, namely:

1. Half day in office and half-day work from home
2. 3 days in office per week and 2 days from home

REQUIREMENTS:

• Formal admin qualification will be advantageous but not essential
• Valid driver's license
• 5 years’ experience in a similar role, supporting senior management
• Understanding a fast-paced retail environment
• Tech savvy on various platforms
• Digital design ability advantageous

REQUIRED COMPUTER SKILLS:

Microsoft Office Suite proficient, design skills advantageous. Have a good understanding of social media platforms including TikTok.

SALARY:

TBC and based on experience.

DETAILED EXAMPLE OF TASKS:

• Follow up on the info sent to Franchise enquiries and confirm whether a meeting can be set up with the Director
• Proofread adverts and double-check against the information provided
• Type minutes of supplier meetings
• Arrange accommodation and flights
• Follow up with stores on outstanding payments
• Obtain quotes on various internal operational needs and follow up with service providers on quote requests
• Request group sales figures from set suppliers monthly and follow up till received
• Arrange parcel pick-up and deliveries with the courier service
• Brainstorm ideas for promotions and give-aways, and obtain quotes
• Manage the corporate branding (stock sheet, check out/check in/checked received back in good order)
• Manage the company phone during office hours, provide store numbers for customers or redirect to the relevant team member
• Keep track of deliveries and invoices between head office and various stores
• Keep track of stock levels between the 2 warehouse sites (JHB and CT) and prompt replenishment orders when required
• Ability to design operational templates and stock sheets would be advantageous
• Ability to manage the company TikTok and Facebook accounts will be advantageous
• Check that the contact page on website is always running optimally
• Assist with new store launches and the associated admin
• Source conference venues and obtain quotations
• Assist the Directors with general PA work
• Assist with arranging social events

SEND YOUR APPLICATION TO: stuart@timbuild.co.za

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Retail