PA & Executive Administrator - Solar Industry

Flink Recruit Pretoria; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a highly organized PA & Executive Administrator to provide top-notch administrative support to senior executives. This role is crucial for ensuring smooth daily operations, managing schedules, and handling confidential information with utmost discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional time management and communication skills. Join a dynamic team where your contributions will enhance operational efficiency and stakeholder satisfaction. If you have a knack for multitasking and a passion for excellence, this opportunity is perfect for you.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 3-5 years of experience as a PA or Executive Assistant.

Responsibilities

• Manage executive’s calendar, scheduling meetings and travel arrangements.
• Act as the main point of contact between the executive and stakeholders.

Skills

Organizational Skills

Time Management

Communication Skills

Attention to Detail

Problem-Solving

Education

Bachelor's Degree in Business Administration

3-5 Years of Experience as PA or Executive Assistant

Tools

Microsoft Office Suite

Project Management Tools

Job description

Introduction

Our Client is looking for aPA & Executive Administrator, located in Midrand.

Job Overview

The Personal Assistant (PA) & Executive Administrator provides high-level administrative support to senior executives, ensuring smooth day-to-day operations. This role involves managing schedules, handling confidential information, coordinating meetings, and assisting in business operations. The ideal candidate should be highly organized, detail-oriented, and able to multitask in a fast-paced environment.

Duties & Responsibilities

Key Roles & Responsibilities

Executive Support & Administration:

Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. Screen and prioritize emails, calls, and correspondence, ensuring timely responses. Prepare and edit reports, presentations, and documents for executive meetings. Handle confidential information with discretion.

Office & Business Operations:

Act as the main point of contact between the executive and internal/external stakeholders. Assist in the planning and coordination of office operations, events, and projects. Maintain and organize office records, files, and databases. Coordinate administrative procedures and document management.

Meeting & Event Coordination:

Organize and coordinate meetings, including agenda preparation, minutes & note-taking, and follow-ups. Arrange conferences, workshops, and corporate events as required. Ensure that all logistical arrangements for meetings and events are in place.

Communication & Relationship Management:

Maintain professional relationships with key stakeholders, clients, and vendors. Act as a liaison between executives and employees, ensuring smooth communication. Draft and proofread correspondence, reports, and communications on behalf of the executive.

Project & Task Management:

Support executives in managing projects by tracking progress and following up on deliverables. Assist in budget management, expense tracking, and financial documentation. Conduct research and compile data for reports, presentations, and decision-making.

Administrative Efficiency Calendar Management Accuracy:

% of meetings scheduled without conflicts.

Task Completion Rate: % of tasks completed on time.

Document Accuracy Rate: % of reports and documents with no errors.

Communication & Coordination Response Time: Average time taken to respond to emails and calls.

Meeting Coordination Success Rate: % of meetings arranged without rescheduling.

Stakeholder Satisfaction Score: Feedback from internal and external stakeholders.

Executive & Office Support Project Completion Rate: % of assigned projects completed within deadlines.

Confidentiality Compliance: Zero breaches of confidential information.

Travel & Event Planning Efficiency: % of error-free bookings and successful events.

Relationship Management & Organization Client/Stakeholder Satisfaction Rating: Feedback score from executives and team members. Follow-Up Effectiveness: % of follow-ups completed on time.

Office Organization & Documentation Score: Audit results for record-keeping accuracy.

Desired Experience & Qualification

Qualifications & Skills Required:

Education & Experience:

Bachelor's degree in Business Administration, Management, or a related field (preferred) Minimum of 3-5 years of experience as a PA, Executive Assistant, or Administrator. Experience working with senior executives or in a corporate environment.

Key Skills & Competencies

Strong organizational and time management skills. Excellent written and verbal communication skills. High attention to detail and problem-solving abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools. Ability to work under pressure and handle multiple tasks simultaneously. Discretion and professionalism in handling confidential information.

Package & Remuneration

R20 000 - R30 000 CTC