Ops Co-ordinator

The HEINEKEN Company; Mbombela; On-site; USD 20,000 - 35,000; Full time

Job summary

A leading company in the beverage industry seeks an Operations Coordinator for their Distribution Centre in Mbombela. The role involves comprehensive management of administrative and financial functions to enhance operational efficiency and superior customer service. Candidates should have a strong procurement and budgeting background, alongside experience in compliance and process improvement. We encourage diverse applications, including individuals with disabilities.

Qualifications

• Strong background in procurement and financial administration.
• Experience with budgeting and compliance frameworks.
• Ability to manage assets and oversee regulatory processes.

Responsibilities

• Support procurement processes and manage petty cash.
• Assist with budgeting, forecasting, and cost control.
• Ensure compliance with quality standards and manage audits.

Skills

Procurement Management

Budgeting

Compliance

Inventory Control

Process Improvement

Tools

SAP

COUPA

Job description

We Go Places! How about you?

Immediate Superior: Francis Tease

Job Grade: 6

Location: Mbombela

Function: Supply Chain

Sub Function: Customer Services & Logistics

Type of Contract: Permanent

Reference Number: ID 138168

Closing Date: 27 June 2015

The Operations Coordinator is responsible for effectively handling the administration and financial functions within the Distribution Centre to ensure operational efficiency. They also support the organization’s efforts to create superior customer service.

Responsibilities:

1. Procurement and Administration

• Support procurement processes (requisitions, goods receipts, purchase orders) via SAP and COUPA; manage petty cash in line with policies.

• Oversee daily admin functions within the Distribution Centre, including meeting coordination and documentation.

Budgeting and Cost Control

• Assist with budgeting, forecasting, OPEX tracking, variance analysis, and ensure accurate cost allocation.

Compliance and Quality Assurance

• Maintain ISO 9001:2015 documentation, coordinate audits, and ensure compliance with quality standards.

• Coordinate monthly audits, internal control checks (ICC), and apply performance scores per internal matrices.

Asset Management

• Monitor and verify assets, manage asset disposal and tender processes, and perform CAPEX/abnormal maintenance tasks.

Customs and Regulatory Compliance

• Administer Customs and Excise Accounts where applicable and ensure regulatory adherence.

Stock Management Support

• Assist in monthly stock takes and support inventory control processes when required.

Continuous Improvement and Policy Adherence

• Drive process improvements aligned with business goals, and ensure adherence to organizational policies and procedures.

The company’s employment equity plan and diversity policies will be considered during recruitment. We encourage applications from people with disabilities. Applicants must be fully eligible to live and work in South Africa.