Operations Specialist

Job Location : Gauteng, Pretoria
Deadline : May 21, 2025
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Tasks and Responsibilities

• Assume primary responsibility for all day-to-day administrative, logistical, and financial management tasks to support the project’s operational framework.
• Work with the Assistant FAORs in Programmes and Admin to ensure efficient and effective implementation of the project activities as per the approved work plan.
• Support the Project Coordinator in drafting and negotiating Letters of Agreement (LoAs) with delivery partners in line with FAO policies.
• Oversee the execution of agreements, ensuring compliance from all parties.
• Support the development of project reports, presentations, and other communication materials as required.
• Coordinate the administrative aspects of communication and support accurate, timely reporting.
• Manage all logistical and administrative tasks necessary for the successful delivery of training and capacity-building events.
• Coordinate with vendors and streamline event management processes.
• Implement robust expenditure tracking and streamline procurement processes.
• Standardise reporting templates and streamline meeting logistics.
• Develop an electronic system for tracking documentation and financial transactions.
• Ensure streamlined processes for documentation, travel, procurement, and reporting.
• Support the Project Coordinator and the project in ensuring that activities align with national policies, strategies, and project goals.
• Assist in the preparation of the project budget and ensure adherence to FAO financial regulations and guidelines.
• Monitor project timelines and deliverables, ensuring that operational goals are met.
• Prepare procurement and travel plans according to the project workplan.
• Support the Project Coordinator during steering committee meetings and meetings with delivery partners.
• Support the recruitment of affiliate workforce.
• Exchange lessons learned and insights with the project team, including the FAO Operations team at SFS, RAF, and HQ.
• Support the project team during country missions with project partners and One Health Initiatives where necessary.
• Undertake other relevant tasks as mutually agreed and deemed necessary by the FAO Representation.
• University degree in legal or social sciences.
• Five years’ experience in operations management.