Operations & Finance Coordinator (Data/CRM)

Counder; Wes-Kaap; Hybrid; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic startup seeks an Operations & Finance Coordinator in Cape Town to manage data and finances effectively. Ideal candidates will have strong organizational skills, proficiency in Google Sheets/Excel, and an interest in technology and process improvement. This full-time role offers hybrid work, suitable for those eager to contribute to global collaboration efforts.

Qualifications

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and proactive problem-solving.
• Strong proficiency in Google Sheets / Excel.
• Familiarity with database management.
• Basic understanding of financial processes.
• Discretion with sensitive information.

Responsibilities

• Reconcile expenses and prepare month-end summaries.
• Maintain budget and cash-flow trackers.
• Own and maintain Notion/CRM databases.
• Build automations and simple dashboards.
• Provide admin support and coordinate team travel.
• Document workflows for onboarding and automation.

Skills

Organisational skills

Communication skills

Attention to detail

Proficiency in Google Sheets / Excel

Database management

Understanding of financial processes

Interest in process improvement

Tools

Zapier

Notion

Xero

Job description

Counder connects visionary investors, top executives, and global industry leaders to collaborate on tomorrow’s most important opportunities. As our Operations & Finance Coordinator (Data/CRM), you’ll be the backbone that keeps our data clean, our finances tight, and our team moving fast. If you’re early in your career, love structure, spreadsheets/databases, and figuring out “there must be a faster way,” - then Counder is your playground.

Your Tasks

• Reconcile expenses, invoices & payments; prepare month‑end summaries for leadership/accountant.
• Maintain budget & cash‑flow trackers and manage supplier onboarding + payment schedules.
• Own and maintain our Notion/CRM databases (structure, data hygiene, permissions).
• Build lightweight automations (Zapier/Make/n8n + Notion API etc.) and simple dashboards
• Provide high‑quality admin support (scheduling, docs, follow‑ups) and coordinate team & VIP travel.
• Capture and document key workflows/SOPs to enable faster onboarding and automation.

Your Profile

• Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Excellent communication and interpersonal abilities, capable of interacting with high-profile individuals and maintaining professionalism.
• Attention to detail and a proactive approach to problem-solving, ensuring nothing falls through the cracks.
• Strong proficiency in Google Sheets / Excel (lookups, queries, pivot tables).
• Comfortable structuring and maintaining databases/CRMs (Notion, Airtable, HubSpot or similar).
• Basic understanding of financial processes (budgeting, invoicing, reconciliation) and comfort working with numbers.
• Discretion with sensitive information.
• A keen interest in process improvement and technology, with an eye towards future automation.

Preferred Qualifications

• Based in Cape Town (or willing to relocate) and able to work hybrid.
• Full-time availability
• Fluent in English (written & spoken).
• No specific degree required — show us results and initiative over credentials.
• Comfortable with occasional evenings/weekends around events.
• Reliable laptop + fast internet access.

Bonus Points

• Experience with Zapier, Make, Google Apps Script—or basic Python/SQL.
• Familiarity with accounting tools (Xero/QuickBooks) and payment platforms.
• Event or travel coordination experience.
• You know Cape Town well (venues, suppliers, logistics).
• Driver’s license and your own vehicle.
• Openness to occasional travel for finance-related or operational engagements.

Want to change global collaboration?

Then please send us your CV, motivation letter with references and your success stories, as well as your salary expectation & availability to [e-mail].