Operations & Executive Assistant - Pretoria East

Findojobs South Africa; Gauteng; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading company in Gauteng is looking for an Operations and Executive Support professional with strong organizational skills. The candidate will manage schedules, support logistics, analyze data for operational decisions, and maintain stock levels. This role demands excellent communication skills and a high level of proficiency in Excel, along with at least 5 years of relevant experience in a fast-paced environment.

Qualifications

• 5+ years in an operations/admin/coordination role required.
• Advanced proficiency in Excel and MS Office.
• Experience with multi-site operations is a plus.

Responsibilities

• Manage calendars, schedules, and follow-ups.
• Support logistics teams and coordinate travel.
• Compile and submit operational reports.

Skills

Attention to detail

Proactive

Organizational abilities

Communication

Ability to juggle multiple priorities

Confidentiality

Education

Matric

Tools

Excel

Microsoft Office

Job description

Operations & Executive Support

• Manage calendars, schedules, and follow-ups
• Compile and submit operational reports
• Support logistics teams
• Coordinate travel and accommodation
• Organise and minute meetings

Stock & Procurement

• Maintain sufficient stock levels across locations
• Coordinate the purchasing and delivery of stock locally and internationally from established suppliers
• Track stock usage and report on trends

Marketing Support

• Monitor and update Google reviews
• Provide light support with marketing admin

Data & Reporting

• Prepare dashboards and performance reports
• Analyse data to inform operational decisions
• Maintain accurate documentation and records

Requirements:

• Matric with strong Maths and English
• 5+ years in an operations/admin/coordination role
• Advanced proficiency in Excel and Microsoft Office
• Excellent communication and organisational abilities
• Experience with multi-site operations is a plus
• Driver’s license and own reliable transport a must

Skills:

• Strong attention to detail
• Proactive, dependable, and solutions-driven
• Able to juggle multiple priorities
• Confident working independently
• Comfortable in a fast-moving, deadline-driven environment
• Able to maintain a high level of confidentiality

Should you not receive a response within 10 working days, please consider your application as unsuccessful.