Operations Coordinator_Vereeniging_Fixed term

Pro Tem Recruitment; Vereeniging; On-site; ZAR 200 000 - 400 000; Full time

Job summary

Eine innovative Firma sucht einen Operations Coordinator, der für die Verwaltung der administrativen, finanziellen und operativen Aspekte von Projekten verantwortlich ist. In dieser spannenden Rolle sind Sie der Hauptansprechpartner für Teammitglieder und Kunden, koordinieren die täglichen Aktivitäten und stellen sicher, dass Projekte pünktlich und innerhalb des Budgets abgeschlossen werden. Sie tragen zur finanziellen Gesundheit des Unternehmens bei, indem Sie Projektleistung und Rentabilität überwachen. Diese Position bietet die Möglichkeit, in einem dynamischen Umfeld zu arbeiten, in dem Ihre Fähigkeiten zur Problemlösung und Organisation geschätzt werden. Wenn Sie ein Talent für Koordination und Kommunikation haben, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• Mindestens 2 Jahre Erfahrung in der Koordination von Operationen.
• Erfahrung in der Teamkoordination und Projektmanagement.

Responsibilities

• Verantwortlich für die Überwachung und Dokumentation des Projektfortschritts.
• Kommunikation mit Kunden und Stakeholdern zur Sicherstellung des Budgets.
• Vorbereitung von Budgetberichten und Verwaltung von Risiken.

Skills

Koordinationsfähigkeiten

Finanzielle Kenntnisse

Projektmanagement

Kommunikationsfähigkeiten

Multitasking

Analytische Fähigkeiten

Organisationsfähigkeiten

Anpassungsfähigkeit

Education

Grade 12

Zertifikat in Betriebswirtschaft

Tools

MS Office Suite

Job description

POSITION PURPOSE :

The Operations Coordinator is responsible for managing administrative, financial, and operational aspects of projects in cooperation with the Business unit Managers / Project & Sales Team. This may include working with supporting subcontractors and suppliers, business documentation and / or proposals, invoicing, expense tracking, revenue recognition, project documentation support, administrative tasks, and site work coordination, as needed. The Operations Coordinator maintains accurate project data, facilitates communication between departments, and contributes to the overall financial health of the project and the organization by monitoring project performance, profitability, and compliance with contractual requirements.

Education / Training Required

• Grade 12
• A Certificate in business or in the related field
• Advanced proficiency in MS Office Suite (particularly Excel)

Work Experience

• 2 years or more experience in Operations coordination
• Experience in coordinating teams

Knowledge / Skills / Abilities

• Excellent coordination skills, including project planning, scheduling, and resource management.
• Strong financial acumen, including experience with invoicing and expense tracking.
• Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail.
• Excellent verbal and written communication skills are essential to work closely with team members and managers and effectively manage problems as they occur.
• As the primary point of contact for team members / clients, you must be able to provide guidance, feedback, and encouragement for achieving goals.
• Managing the daily activities and needs of an entire team requires an excellent ability to multitask and effectively manage your time to meet deadlines.
• Budgets and other important documents for companies are usually created on computers and sometimes maintained in databases. Documentation management and ability to use different programs.
• Excellent analytical and problem-solving abilities, although managers may step in to handle significant problems, you should be prepared to work through and resolve minor issues without assistance.
• Generally, a positive outlook makes it easier to handle the stress of unexpected challenges and also helps the entire team stay positive and motivated. Attention to details even under pressure.
• Adaptability and willingness to learn new systems and processes.
• Basic understanding of contract terms and compliance requirements.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in fast-paced environments.

Duties & Responsibilities but not limited to:

• On a day-to-day basis, operations coordinator key responsibilities will typically involve maintaining & monitoring the daily progress of projects, project documentation, assigning tasks and controlling resource schedules; communicating the project’s progress to team members and other stakeholders where required; and managing the project’s budget. Billing on completion of each project.
• Ensuring the project onboarded as per client site requirements and resources they need to complete their assigned tasks on time and within their budget limits.
• Day-to-day liaising with clients and other project stakeholders, costs are documented so we don’t go over budget, reviewing reports and ensuring activities are completed as per scope of work, and making sure invoices are raised for clients as per invoicing instructions.
• Preparing budget vs actuals to update senior management / clients on the project’s progress and showcase the project’s value.
• Tracking and communicating project risks and opportunities.
• Looking for ways to increase the project’s profitability and reduce expenses where possible.
• Organising and arranging meetings where required.
• Work closely with the Finance, Sales, Operations and other project staff.
• Provide ad hoc administrative and project support for all staff.
• Complying to Company CMC & QMS requirements.