Operations Coordinator (Office Administration - 12 Months Contract - Wits Rhap)

Aj Personnel; Gauteng; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading organization seeks a Financial and Procurement Administrator to oversee RHAP operations and ensure effective financial management in support of project teams. This role entails managing office administration, supervising staff, and providing financial oversight. The successful candidate will join a dynamic team dedicated to rural health advocacy and will benefit from an engaging work environment. A diploma in office administration and relevant experience are essential for this position.

Qualifications

• Minimum of 1-3 years experience in a general office environment.
• Experience in financial administration.
• Grant management experience is advantageous.

Responsibilities

• Manage and lead RHAP operations in finance and administration.
• Establish and maintain effective working relationships with stakeholders.
• Monitor donor contractual compliance and maintain electronic files for meetings.

Skills

Attention to detail

Organisation

Interpersonal skills

Communication

Ability to work independently

Education

Diploma in office administration

Tools

MS Office

Job description

To manage and lead RHAP operations (finance, administration) in support of RHAP project teams and in coordination with WHC.

Supervise administrative staff and work in close partnership with programme teams.

Serves as the primary point person from RHAP to WHC finance, contracts / legal and human resources division.

Division

Rural Health Advocacy Project

Location

Jan Smuts 9 Walters Road, Rosebank

Key performance areas

• Financial and Procurement Administrator: Establish & maintain effective working relationships with internal and external stakeholders. Maintain asset register and submit quarterly verification with the WHC asset department. Facilitate & assist operations staff to efficiently provide travel & meetings support to programme staff. Review all documents prepared by RHAP and suppliers to ensure accuracy & completeness. Support project teams in contract payment / tracking.
• Service Provider / Contract Management: Manage operations staff to develop and maintain financial & administrative systems which facilitate efficient and timely organisation operations. Ensure efficient management of facilities including offices, ICT and assets of RHAP.
• Programme Coordination, Management and Evaluation: Facilitate development and implementation of operational manual in line with strategic plans. Monitor monthly outputs uploaded onto RHAP shares folder.
• Office Administration: Communicate regularly with rental office manager and ensure office is well maintained. Manage organisation-wide calendar and ensure all staff leave and board / Exco meetings are entered. Monitor RHAP emails daily and respond promptly.
• RHAP Exco and Governance: Invite / schedule and maintain calendar of board and Exco meetings. Implement annual board meeting and reporting schedule. Coordinate with director the drafting of Board reports. Compile and prepare board packs and ensure documents are emailed and printed for meetings. Monitor donor contractual compliance and ensure Director tracks obligations, deadlines, and deliverables. Maintain electronic files for Board meetings, including minutes and packs. Maintain organisation's schedule and planner. Manage and help implement governance development plan. Maintain relationships with board stakeholders and partners.

Required minimum education and training

Diploma in a relevant field, such as office administration.

Required minimum work experience

Minimum of 1-3 years experience in a general office environment. Experience in financial administration. Grant management is advantageous.

Desirable additional education, work experience and personal abilities

• Excellent attention to detail, organisation, and follow-through.
• Ability to work independently and as part of a team.
• Proactive, reliable, and accountable.
• Highly proficient in MS Office, especially Word and Excel.
• Strong work ethic and desire for excellence.
• Willingness to learn and accept feedback.
• Ability to work overtime if required.
• Maintain confidentiality, tact, and discretion.
• Excellent English communication skills; additional South African languages are an advantage.
• Strong interpersonal and relationship management skills.

To apply: Submit a detailed CV via our website, complete registration, and accept POPIA terms. Only candidates meeting minimum requirements will be considered. Wits Health Consortium will respond only to shortlisted candidates. Applications close on 17 June. No CVs accepted after the deadline. WHC prefers candidates from designated groups as per Employment Equity Act.