Operations Coordinator

Proteus Advisory; Wes-Kaap; Hybrid; ZAR 250,000 - 450,000; Full time

Job summary

Proteus Advisory is seeking an Operations Coordinator to enhance our internal operations within the education sector. The role involves logistics, financial processes, executive support, and ensuring compliance. We are looking for a detail-oriented individual with 3-5+ years of relevant experience who thrives in a mission-driven environment. Our collaborative culture allows you to have a meaningful impact on education reform and professional growth.

Benefits

Flexible, hybrid working arrangements

Career development opportunities

Purpose-driven environment

Qualifications

• 3–5+ years in operations, PA, administration, or project coordination roles.
• Proven experience managing systems and supporting executives.

Responsibilities

• Manage scheduling, meeting logistics, and team calendar management.
• Oversee contract administration and maintain accurate contract trackers.
• Provide Executive PA support to the CEO and Director.

Skills

Organisational skills

Attention to detail

Excellent communication

Proficiency with Microsoft 365

Tools

Monday.com

Job description

Full-Time, Fixed Term Contract (initial 12 months, with potential for renewal)100% FTE (5 days per week)Start Date: 4 August 2025Salary Range: Competitive, benchmarked against industry standards, and commensurate with the candidate’s skills and experience

The Operations Coordinator plays a pivotal role in ensuring the smooth functioning of internal operations, systems, and documentation processes that enable our team to focus on project delivery and strategic growth. Reporting to the CEO and working closely with the Director of Programmes, the Operations Coordinator will be responsible for logistics, contract administration, scheduling, documentation, financial processes, compliance, and internal communications. The role also includes providing personal assistance (PA) support to the CEO and Founder, managing their calendar, travel, and key communications. This is a detail-oriented role suited to someone who thrives in systems thinking and values contributing to impactful education reform work.

Responsibilities

• Manage scheduling, meeting logistics, and team calendar management
• Oversee contract administration and maintain accurate contract trackers
• Liaise with legal and financial support functions to ensure smooth operations
• Implement and manage document templates, information management systems and Knowledge Hub resources
• Track FTE allocations, support project resourcing, and prepare monthly reports
• Support financial administration, tax documentation, and compliance with relevant policies
• Ensure effective internal communications and support team processes (including onboarding) as needed
• Contribute to organisational improvements and process optimization
• Provide Executive PA support to the CEO and Director, including calendar management, travel arrangements, and key communications

Skills and experience

• 3–5+ years in operations, PA, administration, or project coordination roles
• Proven experience managing systems, documentation, and supporting executives
• Strong organisational skills and attention to detail
• Excellent communication skills, both written and verbal
• Proficiency with Microsoft 365 and Excel.
• Proficiency with Monday.com is advantageous
• Previous experience in consulting, non-profit, or education sectors is advantageous
  

Key attributes:

Rigour: At Proteus, rigour defines how we work. We cultivate a culture of high expectations, attention to detail, and a relentless commitment to delivering excellent products that drive sustained impact. We believe that the most elegant solutions emerge from deep analysis – our role is to do the difficult, structured, and critical thinking to provide our clients with elegant, clear solutions that are simple to implement.

Integrity: Integrity is the foundation of trust within our team and with our partners. We are honest, transparent, and open to scrutiny. We act ethically, uphold our commitments, and ensure that every decision we make is rooted in fairness and honesty.

Synergy: We believe in the power of collaboration and alignment. We foster a culture of shared purpose, where diverse skills and perspectives combine to create powerful, integrated solutions.

Empathy: We recognise the human side of every challenge. Real change begins with understanding - we listen deeply, respect diverse perspectives, and connect with the people and communities we serve – bringing compassion and care to all our work. Empathy ensures that our work is people centred, inclusive, and fair, incorporating equity and justice in everything we do.

What we offer:

• A purpose-driven environment where you can make a real impact on the education sector
• A collaborative and inclusive culture where you’re encouraged to bring your whole self to work
• Clear communication and regular connection – from weekly team meetings to quarterly town halls and an annual retreat
• Flexible, hybrid working arrangements for work-life balance
• Career development and growth opportunities across diverse roles and projects
• Opportunities for community involvement and driving positive change
• Competitive, fair remuneration with opportunities to share in our success