Operations Coordinator

Situated in the heart of the southern suburbs of Cape Town, Michael Oak Waldorf School is a beautiful small school community with children from nursery to matric. Michael Oak seeks to awaken the whole child towards creative responsibility and to develop confident, balanced individuals empowered to work with the challenges of today and tomorrow.

We invite applications for the position of:

OPERATIONS COORDINATOR

Full-time permanent position to begin 1 July 2025.

This pivotal role ensures the smooth operation of the school’s administrative and operational functions. The Operations Coordinator will manage essential areas including front office operations, health and safety, event coordination, enrolments, marketing and communications, facilities management, and IT oversight. We seek an organized individual with strong communication skills who can respond effectively to the needs of staff, students, and parents.

The successful applicant must meet the following key selection criteria:

• A minimum of 3 years of managerial experience demonstrating excellent organizational skills and a formidable ability to plan and manage multiple tasks simultaneously while paying close attention to detail.
• Demonstrated ability to assess situations, devise effective solutions, and respond to challenges with composure and grace.
• Excellent verbal and written communication skills for clear interaction with parents, staff, and external stakeholders.
• Previous experience in fundraising, marketing and communications, specifically managing regular newsletters and social media platforms for an organisation and overseeing multiple fundraising activities.
• Knowledge of health and safety regulations applicable to educational settings, along with prior experience overseeing health and safety in a similar environment.
• Previous exposure to and sufficient understanding of and confidence to manage facilities and maintenance processes.
• At least 3 years of experience in organising events and managing logistics to ensure successful execution.
• Familiarity with and sufficient proficiency to oversee school management software, data management processes and IT systems.
• At least 3 years’ experience leading and inspiring a small but diverse team.

Our preference would be to appoint a person who also has the following skills, attributes and experience:

• A qualification with a focus on operations, management or leadership.
• Previous experience in a Waldorf school or in an organisation that utilises a non-hierarchical management structure.
• Previous experience in customer service roles, particularly in an educational or community setting.
• Certification or training in first aid or emergency response would be advantageous.
• Previous involvement in committee work or community forums.

Qualified candidates are invited to submit their CV along with a cover letter outlining their suitability for the role, a copy of their SACE registration and the contact details for 3 referees (or 3 written references) to reception@michaeloak.org.za. Please include “Operations Coordinator Application” in the subject line.

Join us in shaping a nurturing and inspiring educational environment for our students.

Closing Date: Tuesday 6 May 2025.

Michael Oak is committed to transformation. In accordance with our Employment Equity Plan preference shall be given, but not limited to, candidates from designated groups. Only suitably qualified candidates will be considered. If you do not hear from us, please consider your application unsuccessful. An application will not in itself entitle the applicant to an interview. Michael Oak reserves the right to not interview for or fill this position.

Protection of Personal Information (POPI) disclaimer: Michael Oak is committed to ensuring confidentiality of personal information. Your information will be used for the sole purpose of recruitment and any required statutory reporting. All reasonable measures will be taken to protect the information of applicants. By applying for this position and submitting your personal details and CV, you acknowledge acceptance of this disclaimer.