Operations Assistants

Wing Assistant; Gauteng; On-site; USD 30 000 - 50 000; Full time

Job summary

An innovative company is seeking a dedicated Executive Assistant to support C-level executives in a remote setting. This role involves managing schedules, coordinating meetings, and handling correspondence, ensuring seamless operations within the organization. The ideal candidate will possess strong communication and organizational skills, with a proactive attitude towards technology and problem-solving. Join a supportive team that values inclusivity and offers opportunities for career growth while working from the comfort of your home. If you have a passion for efficiency and a knack for multitasking, this is the perfect opportunity for you!

Benefits

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Qualifications

• 3+ years of experience as an Executive Assistant to C-level executives.
• Excellent written and verbal communication skills in English.

Responsibilities

• Manage schedules, coordinate meetings, and handle correspondence.
• Prepare reports, invoices, and track company expenses.

Skills

Communication Skills

Organizational Skills

Time Management

Tech Savvy

Data Entry

Research Skills

Education

Bachelor's Degree

Certificate Course

Tools

MS Office

CRM System

Google Calendar

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below.

Actual tasks and tools will be discussed further when you reach the final interview stage.

Please ensure you apply for the right job based on your location and experience.

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we're looking for an Executive Assistant to start immediately!

Duties and Responsibilities

1. Create and send statements or invoices, track payments, and record company expenses.
2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
3. Store and organize documents and files.
4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
5. Research products, purchase goods & secure samples.
6. Store, update & collect information for marketing and sales campaigns through a CRM system.
7. Monitor projects, conduct internal communication & organize company data.
8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
9. Prepare itineraries, book hotels, rental cars, etc.
10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
12. Synthesize data & other content into cohesive reports and presentation slides.
13. Upload videos, manage negative reviews, and keep the account profile up to date.
14. Ad hoc tasks.

Qualifications

1. Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc.).
2. Bachelor's degree or any certificate course (required).
3. Excellent phone, email, and instant messaging communication skills.
4. Excellent English communication skills, both written and verbal (at least B2 level).
5. Solid organizational & time management skills.
6. Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
7. Experience with word-processing software and spreadsheets (e.g., MS Office).
8. Knowledge of online calendars and scheduling (e.g., Google Calendar).
9. Proactive attitude & willingness to be trained.
10. Able to work on a graveyard shift.

Technical Requirements

1. USB Headset with Noise Cancellation feature.
2. Working Webcam.
3. Computer with at least 1.8 GHz processor and at least 4GB RAM.
4. Main Internet Service Speed: at least 25 Mbps cable connection.
5. Backup Internet Service Speed: at least 10 Mbps.

Benefits

1. Health Insurance (HMO).
2. Performance Incentives.
3. Job Security and Stability.
4. Paid Training.
5. Inclusive Culture.
6. Upskilling Opportunities.
7. Work-From-Home.
8. Exceptionally Supportive Team.
9. Opportunities for Career Growth.
10. Fun Work Environment.
11. Holiday & Overtime Pay.

Schedule

US work hours (20-40 hours per week).

Location

This is a remote job.

Salary Package (with HMO)

1. Entry Level (1-3 years of experience): Up to $.
2. Intermediate Level (3-5 years of experience): Up to $1.
3. Expert Level (5+ years of experience): Up to $1.

Please note: Only qualified candidates will be invited to take the assessment & scheduled for an interview.

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