Operations Assistant | Johannesburg

The Recruitment Council; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An established industry player is seeking an exceptional operational assistant to support the Chief Operations Officer. This role is crucial for enhancing the efficiency of business operations across various departments, including Finance, HR, IT, and Marketing. The successful candidate will contribute to the smooth running of the organization by managing administrative tasks, supporting operational processes, and ensuring effective communication. If you are a self-starter with excellent organizational skills and a keen eye for detail, this opportunity offers a dynamic environment where you can make a significant impact on the company's success.

Qualifications

• Proficiency in Microsoft Office, especially Excel, is essential.
• Strong organizational and problem-solving skills are required.

Responsibilities

• Support finance administration and human resources tasks.
• Assist with IT queries and marketing initiatives.
• Manage office operations and maintain internal reports.

Skills

Microsoft Office

Excel

Attention to detail

Organizational skills

Problem solving

Time management

Analytical thinking

Adaptability

Self-starter

Team player

Job description

Our client is looking for an exceptional operational assistant individual who will be supporting the Chief Operations Officer in all business operations of the business, including Finance, Human Resources, Marketing, Corporate Governance, IT, and Office Administration. The successful individual will play a vital role in supporting the operational activities of the company.

They will contribute to the efficiency, effectiveness, and continuous improvement of operational processes, ensuring that the organization runs smoothly and achieves its objectives.

Key Responsibilities:

1. Finance Administration (generation of invoices and payment process).
2. Human Resources (leave records, file management & employee wellness).
3. Information Technology (log IT & technology queries).
4. Assist with marketing initiatives (client functions, website, social media, corporate material).
5. Update Commission / Fee system.
6. Assets Under Management (AUM) Reports.
7. Maintain an internal tracker report.
8. Inventory Management (stationery, groceries, and other utilities).
9. Recording minutes of meeting.
10. Travel arrangements.
11. Office management and maintenance.

Skills And Attributes:

1. Microsoft Office knowledge (Word, Excel, Outlook, MS Teams, PowerPoint).
2. Technical proficiency: above average in Excel and general computer usage.
3. Acute attention to details.
4. Self-starter and ability to work independently.
5. Good organisational skills to work efficiently.
6. Good listening skills.
7. Analytical thinker.
8. Own reliable transport.
9. Maintain confidentiality and professionalism.
10. Perform under pressure.
11. Adaptability.
12. Takes initiative.
13. Solution generation and problem solving.
14. Time management and ability to meet deadlines.
15. Team player.