Operations Assistant

Boardroom Appointments; Musina, Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A reputable logistics company in Limpopo is seeking an experienced logistics operator to manage the loading and offloading of trucks. The ideal candidate will have 5-10 years of logistics experience, strong administration skills, and a valid driver's license. Responsibilities include coordinating with customers, issuing loading instructions, and monitoring vehicle convoys. Travel to Jhb or Musina for relief duties may be required. Competitive remuneration and opportunities for growth are provided.

Qualifications

• Must have at least 5-10 years in logistics / operations.
• Must have a valid driver's license.
• Willingness to travel to either Jhb or Musina for relief duties.

Responsibilities

• Plan and execute loading of trucks.
• Ensure vehicles are loaded and offloaded timeously.
• Issue loading equipment and documents as required.
• Maintain and establish customer relations.
• Monitor convoys and coordinate with the security team.

Skills

Logistics experience

Administration skills

Communication skills

Customer relations

Problem-solving skills

Job description

• Must have at least 5-10 years in logistics / operations
• Must be able / willing to travel to either Jhb or Musina for relief duties
• Language Shona an advantage but not requirement
• Must have valid drivers license

Responsibilities

• Planning / Executing Loading of Trucks
• Ensuring vehicles are offloaded timeously
• Ensuring vehicles are loaded within time frame
• Issuing of loading equipment prior to loading
• Communicating any delays on groups
• Reporting of breakdowns and assisting in resolving mechanical issues
• Administration Duties
• Completing of driver trip sheets
• Compiling of fuel orders and issuing of them
• Issuing loading instructions and documents if required
• Ordering and issuing of Hazchem stickers
• Delivering of invoices and pod's if required
• Applying for Port permits and keeping records of permits and BAT number per fleet number
• Collecting, checking and scanning of PODs to Head Office.
• Customer relations
• Maintaining and establishing customer relations on ground level
• Reduce the delays at loading and offloading points
• Ensuring a professional and efficient service to our customers.
• Manifests and Export Documents
• To ensure all manifest are created and sent to the borders for pre-clearing
• To obtain all the export documents before vehicles are loaded, where possible
• Ensure all the export documents correspond with the manifests
• Attending to and resolving of document and manifest queries;
• Reports Daily / Weekly / Monthly
• Compiling of refuel reports for Cato Ridge and Richards Bay to be submitted to Johannesburg and Harare and updating of the WSS system on a daily basis
• Preparing of truck parking reports and submitting to JHB
• Preparing of monthly company vehicle km, fuel and maintenance report
• Updating manifests on the WSS system with offloading dates, kilometers and waybill number
• Operational Support
• Sending of vehicle details as and when required
• Assisting with customer queries and sending of information
• Convoy Monitoring / Checks
• Monitoring of convoys from Musina to Durban
• Liaise with security team in the event of any issues