Operations Admin Team Leader

SET Recruitment Consultants; Johannesburg; On-site; ZAR 600,000 - 800,000; Full time

Job summary

A recruitment agency in Johannesburg is seeking an Operations Admin Team Leader responsible for overseeing production planning, stock management, and dispatch functions. The ideal candidate must have over 8 years’ experience in production planning within a manufacturing environment, along with strong leadership skills. The role requires excellent analytical capabilities and proficiency in tools like Excel and Pastel. If you are passionate about optimization and team management, we encourage your application.

Qualifications

• 8+ years’ experience in production planning & stock management in a manufacturing environment.
• 2+ years’ BOM and product costing experience.
• 5+ years’ team leadership experience.

Responsibilities

• Plan and manage production schedules to meet customer requirements.
• Oversee stock takes and capture variances in Sage.
• Manage and update BOMs and product cost submissions.
• Lead and support the sales team to achieve targets.
• Ensure accurate and timely deliveries through dispatch team management.

Skills

Production planning

Stock management

Analytical skills

Communication

Leadership

Tools

Excel

Pastel

MS Office

Job description

Overview

Role : Operations Admin Team Leader

Location : Johannesburg

The Operations Admin Team Leader is responsible for overseeing production planning, stock management, dispatch, and sales support functions. This includes planning and scheduling production, managing inventory and costs, coordinating dispatch and logistics, supporting the sales team, and ensuring smooth cross-departmental operations. The role also involves process improvement, accurate reporting, and team leadership.

Responsibilities

• Production & Planning – Plan and manage production schedules for Rigids and Compounding to meet customer requirements; maintain sufficient stock levels of raw materials, packaging, and finished goods; coordinate with production and maintenance teams to minimize downtime; automate and improve planning processes where possible.
• Stock Management – Oversee stock takes and cycle counts, ensuring accuracy and reporting variances; capture stock variances in Sage and report to management; approve stock write-offs and suggest process improvements.
• Bill of Materials (BOMs) & Costing – Manage and update BOMs and product costings; ensure accuracy of product data and cost submissions; implement system improvements (e.g. Xperdyte).
• New Products & Pricing – Manage creation of new products, item codes, and warehouses; oversee product development, tooling, and costing; load and update pricing in Sage and spreadsheets and communicate price changes to customers.
• Sales & Sales Support – Lead, motivate, and coach the sales team to achieve targets; develop sales strategies, monitor performance, and manage incentives; support sales team with quotations, invoices, customer queries, and stock availability checks; investigate and resolve customer complaints in collaboration with QC.
• Dispatch & Logistics – Manage dispatch team, ensuring accurate and timely deliveries; coordinate vehicles, personnel, and materials for efficient distribution.
• Other Responsibilities – Maintain and update SOPs, training manuals, and reporting tools; support admin functions in cases of staff absence; ensure compliance with ISO audits and company standards.

Qualifications & Experience

• 8+ years’ experience in production planning & stock management (manufacturing environment).
• 2+ years’ BOM and product costing experience.
• Strong analytical and advanced Excel skills.
• Good knowledge of Pastel and MS Office.
• 5+ years’ team leadership experience.
• Sales / administration background is advantageous.
• Strong communication, problem-solving, and organizational skills.

Note : If you do not receive a response within the next two weeks, please consider your application unsuccessful.