Operations & Admin Assistant

Source Artistry; Wes-Kaap; Remote; ZAR 50,000 - 200,000; Part time

Job summary

A growing art business in South Africa seeks a proactive admin assistant to manage daily operations, streamline workflows, and assist with client and stock management. This role offers flexible hours and remote work opportunities. Ideal candidates will be tech-savvy with strong organizational skills and a clear communication style. Previous experience in admin roles is preferred, and an interest in art or design is a bonus.

Benefits

Flexible working hours

Remote work option

Creative working environment

Qualifications

• Experience using Google Workspace effectively.
• Previous admin or operational experience preferred.
• Ability to manage multiple tasks with minimal supervision.

Responsibilities

• Manage administrative workflows efficiently.
• Assist with bookkeeping and financial records.
• Maintain stock records and assist with deliveries.
• Communicate with artists and clients.

Skills

Attention to detail

Proactive communication

Tech-savvy

Organizational skills

Tools

Google Workspace

Shopify

Xero

Job description

Source Artistry is a growing art business that curates, sells and installs contemporary South African art for homes, retail spaces, and collectors. We’re looking for a proactive, tech-savvy and detail-oriented admin assistant to support day-to-day operations and keep things running smoothly behind the scenes.

This is a varied role spanning admin, basic bookkeeping, stock management and client coordination. You don’t need to be an art expert, but an appreciation for interiors, design or retail is a bonus. We're looking for someone with a sharp eye for detail and a strong sense of initiative.

Key Responsibilities

• Manage and streamline administrative workflows

• Assist with basic bookkeeping, invoicing, and financial records (Xero experience a plus)

• Maintain and update stock records, including stock movements and consignment tracking

• Schedule meetings, installations and deliveries

• Assist with managing artist and client communications

• Liaise with service providers (framers, installation teams, couriers etc.)

• Support order fulfilment on Shopify (packing notes, stock updates, client follow-ups) – Shopify experience is a bonus

• Organise digital files, folders and Drive systems

• Follow up on payments, outstanding documents or deliverables

• General admin support as needed

• Basic project tracking (e.g. keeping a master doc of active clients/projects and progress)

• Compile information for proposals (art options, pricing, stock availability)

• Proof and send client communication (invoices, agreements, image PDFs)

• Social media coordination support (optional)

• Newsletter and marketing material prep (optional)

Requirements

• Cape Town-based preferred, able to work remotely. Once a month meeting in person in Cape Town

• Tech-savvy and confident using Google Workspace (Docs, Sheets, Drive, Gmail)

• Bonus: experience with Shopify, Xero, or similar systems

• Exceptionally organised and detail-oriented

• Friendly, clear communicator (both written and verbal)

• Comfortable working independently and taking initiative

• Previous admin or operational experience in a small business is a plus

• An interest in art, interiors, retail or design is a bonus, but not required

What We Offer

• Flexible working hours (ideally mornings), approx. 4 hours per day — may remain part-time or grow over time (negotiable)

• Remote work, with rare in-person meetings if necessary

• A varied role in a creative and growing business

A supportive environment with the opportunity to create structure, improve workflows and identify areas for streamlining — ideal for someone who enjoys building systems and making things work better