Online Management Systems And Sales Administrator

Findojobs South Africa; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is looking for an Online Management Systems and Sales Administrator in Wes-Kaap, South Africa. This role involves managing the OMS for multiple branches, processing purchase orders, and ensuring pricing accuracy. Candidates should have at least 2-3 years in a similar role, proficiency in Pastel and Microsoft Office, and excellent communication skills. Own transport and a valid driver's license are required.

Qualifications

• Minimum 2-3 years of experience in a similar administrative or procurement role.
• Strong understanding of inventory and pricing systems.
• Experience in the FMCG, food service, or meat industry is beneficial.
• Own transport and valid drivers license are required.

Responsibilities

• Manage OMS for both branches.
• Create and process purchase orders.
• Ensure product and pricing accuracy across all systems.
• Monitor stock levels and initiate timely reorders.
• Collaborate with the accounts department for PO approvals.

Skills

Proficient in Pastel

Proficient in Meat Matrix

Proficient in Microsoft Office Suite

Attention to detail

Excellent communication skills

Multitasking abilities

Education

Matric (Grade 12)

Further qualification in Administration, Logistics, Supply Chain, or Procurement

Job description

Online Management Systems and Sales Administrator

Key Responsibilities

• Manage OMS (Order Management System) for both The Companys Cape Town and Johannesburg branches.
• Create and process purchase orders (POs).
• Load and maintain products on Pastel, Meat Matrix, and OMS.
• Ensure product and pricing accuracy across all systems.
• Create and prepare detailed product price lists.
• Load new products with correct cost and selling prices.
• Handle PO and stock-related queries effectively and timeously.
• Receive and verify all PO documentation, including goods, services, equipment, and supplies.
• Liaise with suppliers regarding deliveries and product-related queries.
• Communicate stock requirements with relevant staff members.
• Monitor stock levels and initiate timely reorders.
• Assist with monthly stock takes and inventory reconciliation.
• Allocate correct cost codes accurately and amend POs where necessary.
• Collaborate with the accounts department for PO approvals and payment processes.
• Source and establish strong relationships with reliable suppliers and vendors.
• Update product pricing across all relevant systems (e.g., Chips).
• Manage and maintain customer catalogues and pricing.
• Communicate supplier price increases and adjust customer pricing accordingly.
• Follow up on outstanding orders and confirm delivery schedules.
• Maintain and update the Commercial App with accurate data.

Minimum Requirements

Matric (Grade 12); further qualification in Administration , Logistics , Supply Chain , or Procurement is advantageous.

Minimum 2-3 years of experience in a similar administrative or procurement role.

Proficient in Pastel , Meat Matrix , Microsoft Office Suite , and OMS platforms .

Strong understanding of inventory and pricing systems .

High attention to detail with a strong focus on accuracy.

Excellent written and verbal communication skills.

Ability to multitask , meet deadlines, and perform under pressure.

Experience in the FMCG , food service , or meat industry is beneficial.

Own transport and valid drivers license are required.