Online Management Systems and Sales Administrator

Boardroom Appointments; Cape Town; On-site; ZAR 240,000 - 300,000; Full time

Job summary

A leading recruitment agency is seeking an Online Management Systems and Sales Administrator in Cape Town. The role involves managing OMS for both branches, processing purchase orders, and liaising with suppliers. Candidates must have 2-3 years of relevant experience, a strong attention to detail, and be proficient in relevant software. Own transport is necessary. This position offers an opportunity to work in a dynamic environment in the supply chain sector.

Qualifications

• Minimum 2-3 years of experience in a similar administrative or procurement role.
• Strong understanding of inventory and pricing systems.
• Experience in the FMCG, food service, or meat industry is beneficial.
• Own transport and valid driver's license are required.

Responsibilities

• Manage OMS for both Cape Town and Johannesburg branches.
• Create and process purchase orders.
• Liaise with suppliers regarding deliveries and queries.
• Monitor stock levels and initiate timely reorders.
• Collaborate with accounts for PO approvals and payments.

Skills

Administration

Logistics

Supply Chain

Procurement

Attention to detail

Communication

Multitasking

Education

Matric (Grade 12)

Further qualification in Administration, Logistics, Supply Chain, or Procurement

Tools

Pastel

Meat Matrix

Microsoft Office Suite

OMS platforms

Job description

Online Management Systems and Sales Administrator

Key Responsibilities

• Manage OMS (Order Management System) for both The Companys Cape Town and Johannesburg branches.
• Create and process purchase orders (POs).
• Load and maintain products on Pastel, Meat Matrix, and OMS.
• Ensure product and pricing accuracy across all systems.
• Create and prepare detailed product price lists.
• Load new products with correct cost and selling prices.
• Handle PO and stock-related queries effectively and timeously.
• Receive and verify all PO documentation, including goods, services, equipment, and supplies.
• Liaise with suppliers regarding deliveries and product-related queries.
• Communicate stock requirements with relevant staff members.
• Monitor stock levels and initiate timely reorders.
• Assist with monthly stock takes and inventory reconciliation.
• Allocate correct cost codes accurately and amend POs where necessary.
• Collaborate with the accounts department for PO approvals and payment processes.
• Source and establish strong relationships with reliable suppliers and vendors.
• Update product pricing across all relevant systems (e.g., Chips).
• Manage and maintain customer catalogues and pricing.
• Communicate supplier price increases and adjust customer pricing accordingly.
• Follow up on outstanding orders and confirm delivery schedules.
• Maintain and update the Commercial App with accurate data.

Minimum Requirements

• Matric (Grade 12); further qualification in Administration, Logistics, Supply Chain, or Procurement is advantageous.
• Minimum 2-3 years of experience in a similar administrative or procurement role.
• Proficient in Pastel, Meat Matrix, Microsoft Office Suite, and OMS platforms.
• Strong understanding of inventory and pricing systems.

• High attention to detail with a strong focus on accuracy.

• Excellent written and verbal communication skills.
• Ability to multitask, meet deadlines, and perform under pressure.
• Experience in the FMCG, food service, or meat industry is beneficial.
• Own transport and valid drivers license are required.