OM Bank - Executive Personal Assistant

Old Mutual; Johannesburg; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading financial institution in Johannesburg seeks an Executive Personal Assistant to provide comprehensive administrative support to Senior Management. The role requires a minimum of 3 years' experience in a similar position, with strong skills in scheduling, report preparation, and data management. This position offers an opportunity to work closely with top executives in a dynamic environment.

Qualifications

• Minimum of 3 years in a similar role.
• Proven track record of supporting Senior Management teams.
• Advanced skills in minute taking and diary management are advantageous.

Responsibilities

• Perform routine administrative duties like drafting correspondences and scheduling appointments.
• Produce and update Microsoft documents and databases.
• Schedule appointments and organize meetings for Executives.
• Prepare routine letters and reports for Executive approval.
• Design own monthly schedule and assign work to others as needed.
• Gather and summarize data for operational reports.
• Monitor and analyze budgeting data.
• Support procurement tasks and manage travel arrangements for Executives.

Skills

Accounting

Action Planning

Budget Management

Calendar Coordination

Computer Literacy

Data Analysis

Database Reporting

Data Compilation

Data Interpretations

Executing Plans

Financial Acumen

Management Reporting

Numerical Aptitude

Oral Communications

Report Review

Education

Relevant qualification - advantageous

Job description

Job title : OM Bank - Executive Personal Assistant

Job Location : Gauteng, Johannesburg Deadline : December 30, 2025 Quick Recommended Links

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Job Description

At OM Bank, we strive to attract great people who are passionate about coming together for a higher purpose- building something unique and aspirational, always aiming to be the best they can be.

We are rooted in our purpose of inspiring and enabling our customers to grow and sustain their prosperity.

Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders

Enabling 4 OM Bank Executives

KEY RESULT AREAS

Administration

Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Business Meetings / Events Arrangement

Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure Executive make the best use of their time.

Correspondence

Prepare routine letters, email, minutes of meetings, and reports for approval by Executive

Document Preparation

Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation

Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Data Collection and Analysis

Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Insights and Reporting

Extract and combine data to generate standard reports.

Budgeting

Monitor and analyze data using budgeting systems and protocols.

Personal Capability Building

Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Operational Compliance

Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Procurement

Support others by carrying out simple procurement tasks. Involves following established procedures

Travel Arrangements

Book travel for Executives and respective team members

ROLE REQUIRMENTS

Minimum of 3 years in a similar role

Proven track record of supporting Senior Management teams

Relevant qualification - advantageous

Advance skills / methods in minute taking and diary management advantageous

Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies

Directs Work

Drives Results

Ensures Accountability

Manages Complexity

Optimizes Work Processes

Plans and Aligns

Tech Savvy

Closing Date

18 July 2025

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Administrative / Management jobs