Officer Administration (P10)

Sol Plaatje University; Noord-Kaap; On-site; ZAR 200,000 - 350,000; Full time

Job summary

A leading university in South Africa is seeking a dedicated administrative support professional to assist the Head of School. Responsibilities include managing committee meetings, student admissions, and maintaining accurate student records. The ideal candidate will possess a relevant degree and have experience in higher education.

Qualifications

• Minimum 3 years relevant experience in a higher education environment.

Responsibilities

• Committee administration for Faculty Committee meetings.
• Assist with student admissions and registration processes.
• Record and distribute minutes of relevant meetings.

Skills

Computer literacy

Education

Relevant degree/diploma (NQF 7)

Job description

Purpose
The main purpose of this position is to proactively provide efficient and effective administrative and secretarial support to the Head of School.

Minimum Requirements

• Relevant degree/diploma (NQF 7).
• At least three years of relevant experience within a higher education environment.
• Computer literate.

Duties and Responsibilities

• Committee administration for Faculty Committee meetings.
• Provide input on relevant academic policies and procedures.
• Assist with the development, implementation and management of appropriate administrative control systems.
• Record minutes of relevant meetings.
• Distribute minutes to relevant stakeholders.
• Student admissions.
• Assess applications from prospective students.
• Communicate decisions to candidates.
• Counseling of applicants.
• Assist with planning and organizing the registration process.
• Briefing of academic advisors, programme co-ordinators, and Heads of Departments.
• Provide curriculum advice to new and returning undergraduate students.
• Contribute to the preparation of registration briefing sheet for returning students as well as curriculum forms.
• Verification and registration audit.
• Check curriculum and registration forms.
• Maintenance of student records.
• Maintain student curriculum information both electronically and manually.
• Process student concessions (credit and exemptions).
• Process curriculum changes.
• Update assessment and examination results.
• Entry of academic progress codes and any special awards.
• Process and communicate the update of student records for postgraduate student tracking.
• Administration of examination results.
• Assist with all administration and logistics related to graduations.
• Accreditation
• Assist with the accreditation of academic programmes
• Assist with quality assurance of academic offerings within the Faculty.
• Regular interaction with the Faculty Manager, Heads of Departments, Programme Co-ordinators, and academic Advisors.
• Liaise with other student support and administrative departments in the university.
• Interact with the Faculty Student Council in collaboration with the Faculty Manager.
• Develop relevant reports as and when required.
• Communicate and consult with relevant stakeholders.
• Post occupants must adhere to all reasonable and fair instructions.
  

Enquiries can be made via email at [e-mail]

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment.

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.