Office Manager : Office Of The Chief Executive Officer

findojobs-za; Pretoria; On-site; ZAR 300,000 - 450,000; Full time

Job summary

The South African National Biodiversity Institute (SANBI) seeks an experienced Office Manager to support the CEO. The role involves high-level administrative tasks, managing finances, and coordinating communication with stakeholders. Ideal candidates will have a degree in relevant fields and significant experience in office administration.

Qualifications

• Degree in Office Administration / Management is essential.
• 6 years of relevant work experience required.
• Proficiency in Microsoft Office essential.

Responsibilities

• Manage budget and finances of CEO’s office.
• Provide logistical and secretarial support to the CEO.
• Arrange travel and accommodations for the CEO.

Skills

Attention to detail

Business writing skills

Office administration principles

Problem-solving skills

Interpersonal relations

Education

Degree in Office Administration / Management / Public Administration

Postgraduate qualification at NQF level 8

Tools

Microsoft Office

Job description

This is a re-advertisement; those who previously applied for this position need not re-apply. The South African National Biodiversity Institute (SANBI) is seeking to appoint an enthusiastic, highly motivated, dedicated, professional, self-starting, and responsible individual to manage and provide high-level administrative, logistical, and secretarial services to the office of the Chief Executive Officer.

Qualifications and Experience

• A degree in Office Administration / Management / Public Administration or equivalent at NQF level 7.
• Postgraduate qualification at NQF level 8 or equivalent (advantageous).
• Minimum of 6 years relevant work experience.

Key Competencies

• Attention to detail and excellent business writing skills.
• Comprehensive knowledge of office administration/management principles and practices at a high level.
• Extensive experience with legislation, procedures, processes, and systems related to office management.
• Advanced knowledge of policies, practices, systems, and Standard Operating Procedures.
• Advanced planning, organizing, and problem-solving skills.
• Ability to work under pressure while maintaining quality, cost-effectiveness, and safety consciousness.
• Excellent verbal and written communication skills.
• Proven ability to handle confidential matters.
• Sound interpersonal relations and a self-starter attitude.
• Experience working with diverse internal and external stakeholders.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and internet applications.

Additional Requirements

• Valid driver’s license and willingness to travel.

Key Responsibilities

1. Manage the budget and finances of the CEO’s office, including expenditure tracking.
2. Manage the CEO’s diary and provide logistical and secretarial support.
3. Support procurement and compliance activities.
4. Manage the document system for the CEO’s office.
5. Arrange travel and accommodation for the CEO nationally and internationally.
6. Handle incoming correspondence and communication with stakeholders.
7. Provide other office management support services.

Application Procedure

1. Submit an application form, CV, a motivation letter, and certified copies of qualifications.
2. A competency test will be part of the selection process.
3. Provide contact details of at least three referees.
4. Incomplete applications may not be considered.

Data Privacy and Equal Opportunity

Your personal information will be processed for employment purposes, including verification and background checks. Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill the position. Preference will be given to candidates from designated groups, in line with SANBI’s Employment Equity Plan. Candidates should be available for interviews as scheduled. If no response is received within 30 days of the closing date, consider your application unsuccessful.

Applications can be sent via postal mail to:

South African National Biodiversity Institute,