Office Manager/Executive PA

ninety9cents; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in Cape Town seeks an Office Manager to oversee office services and ensure a productive environment. This role involves executive support, team leadership, budget management, and facilities oversight. Ideal candidates will have over 5 years of experience in office management and strong leadership skills. The position offers a permanent contract with a market-related salary.

Qualifications

• 5+ years of experience in office/facilities management.
• 3+ years of experience in team leadership roles.
• Previous PA/EA experience supporting executives.
• Experience with budget management and vendor contract negotiations.
• Experience in project management and OHS compliance.
• Event planning experience is essential.

Responsibilities

• Provide comprehensive PA support to Executive Committee.
• Supervise and mentor office services team.
• Oversee all building systems and office space planning.
• Develop and manage annual office operations budget.
• Plan and execute company events and staff celebrations.

Skills

Advanced proficiency in Microsoft Office suite

Strong leadership and people management capabilities

Excellent written and verbal communication skills

Strategic thinking combined with operational execution abilities

Professional executive presence with calm decision-making under pressure

Highly organized, proactive, and results-driven mindset

Diplomatic and tactful approach with strong negotiation skills

Customer service oriented with flexibility and adaptability

Education

Diploma/Degree in Business Administration, Facilities Management, or related field

Job description

Description

Overview

As an Office Manager at 99c, you will lead the strategic and operational management of office services, ensuring a productive, safe, and inspiring work environment for our Cape Town team. This senior role combines executive support, team leadership, facilities management, and strategic planning to optimize workplace operations and enhance employee experience. You will report directly to the Chief Executive Officer and play a crucial role in maintaining the highest standards of office operations.

Requirements

Key Responsibilities:

Executive Support & Administration

• Provide comprehensive PA support to Executive Committee including calendar management and scheduling
• Prepare board meeting agendas, minutes, and action items
• Handle confidential correspondence and documents with discretion
• Coordinate executive travel and visa applications
• Prepare executive presentations and reports
• Assist Executives with ad hoc requirements
  
  

Team Leadership & Development

• Supervise and mentor office services team (Office Administrator, Receptionists, Support Staff)
• Conduct performance reviews and provide constructive feedback
• Manage team schedules and leave coordination
• Identify training needs and foster positive team culture
  
  

Facilities & Operations Management

• Oversee all building systems, infrastructure, and office space planning
• Develop and implement preventive maintenance programs
• Implement and maintain OHS compliance and security protocols
• Coordinate office renovations, improvements, and business continuity planning
  
  

Financial Management & Strategic Planning

• Develop and manage annual office operations budget with cost-saving initiatives
• Monitor expenditure, approve purchase orders, and prepare monthly financial reports
• Lead office improvement initiatives and implement new systems and technologies
• Plan and execute company events, monthly staff celebrations, and bar nights
  
  

Qualifications

Job Requirements:

• Diploma/Degree in Business Administration, Facilities Management, or related field
  
  

Experience

• 5+ years of experience in office/facilities management
• 3+ years of experience in team leadership roles
• Previous PA/EA experience supporting executives
• Experience with budget management and vendor contract negotiations
• Experience in project management and OHS compliance
• Event planning experience is essential
  
  

Desired Skills

• Advanced proficiency in Microsoft Office suite
• Strong leadership and people management capabilities
• Excellent written and verbal communication skills
• Strategic thinking combined with operational execution abilities
• Professional executive presence with calm decision-making under pressure
• Highly organized, proactive, and results-driven mindset
• Diplomatic and tactful approach with strong negotiation skills
• Customer service oriented with flexibility and adaptability
• Valid driver's license essential
  
  

Work Level

Middle Management

Job Type

Permanent

Salary

Market Related

EE Position

No

Location

Cape Town