Office Manager - 6-Month Fixed-Term Contract Starting June 2025

Schroders Recruitment; Johannesburg; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking an Office Manager to provide vital logistical and administrative support to the Country Head and sales team in South Africa. This dynamic role involves organizing events, managing office logistics, and ensuring effective communication with local and international teams. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to thrive in a hybrid working environment. Join a forward-thinking company that values diversity and inclusion while delivering exceptional investment performance.

Qualifications

• Proven experience as an Office Manager or in a similar role.
• Strong organizational and secretarial skills with attention to detail.

Responsibilities

• Provide comprehensive secretarial support to the Country Manager.
• Organize and execute live events efficiently and within budget.
• Manage activities of both offices, including rent payments and IT troubleshooting.

Skills

Organizational Skills

Secretarial Skills

Communication Skills

Logistics Management

MS Office Proficiency

Tools

Salesforce

Job description

About Schroders

We're a global investment manager helping institutions, intermediaries, and individuals worldwide invest to meet their goals, fulfill ambitions, and prepare for the future. With around 6,000 employees across six continents and over 200 years of history, we continuously adapt to societal and technological changes.

Our core commitment remains to helping clients and society prosper. Schroders has operated an office in South Africa since 1998, focusing on offshore investment solutions for local intermediaries and institutions.

We offer 21 FSCA-approved offshore funds accessible via various offshore platforms.

Our partnership with Sanlam Collective Investments provides investors access to our strategies through onshore ZAR feeder funds, and our Schroder European Real Estate Investment Trust is listed on the JSE.

Overview of role

The Office Manager provides logistical and administrative support to the Country Head of South Africa and the SA asset management sales team across intermediary and institutional channels.

They communicate regularly with the SA team via email and phone, working closely with the Country Head, marketing, and events teams based in London, with a focus on delivering excellent service to South African investors.

Key Responsibilities

1. Provide comprehensive secretarial support to the Country Manager and limited support to Sales Managers (calendar support during Fund Manager visits / events).
2. Organize and execute all South Africa live events professionally, efficiently, and within budget, including the annual SISSA flagship event and Portfolio Manager visits throughout the year.
3. Arrange travel logistics for domestic and international events.
4. Develop and maintain a Corporate Responsibility program for South Africa, including organizing charity events aligned with Schroders' global sustainability initiatives.
5. Manage activities of both offices (CPT and JHB), including rent payments, lease renewals, furnishings, IT troubleshooting, and HSE risk assessments.
6. Lead monthly IT service calls.
7. Coordinate timely payment of invoices and track payments as requested.
8. Manage corporate cards for the SA team and reconcile expenses.
9. Assist HR with onboarding new staff.
10. Support team activities in South Africa, including client meetings, travel arrangements, expenses, and general admin.
11. Generate weekly Salesforce reports for team updates, including MTD and YTD statistics.

Skills and Experience

• Proven experience as an Office Manager or similar role.
• Strong organizational and secretarial skills with keen attention to detail.
• Effective communication with clients, colleagues, and vendors.
• Ability to manage complex logistics and multiple travel schedules simultaneously.
• Adaptability to hybrid working environments.
• Proficiency in MS Office Suite and office management systems.

Personal Qualities

• High focus, discipline, tenacity, and self-motivation.
• Ability to work independently within a small, dynamic team.

We recognize potential, whoever you are. Our purpose is to deliver excellent investment performance through active management.

We believe diversity of thought, fostered by an inclusive culture, leads to better decision-making and achievement of our goals.

Inclusion and diversity are strategic priorities, and we are an equal opportunities employer.

You are welcome here regardless of age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or other protected characteristics.