Office Manager

Schroders; Johannesburg; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a highly organized Office Manager to support the Country Manager and Sales Managers in Johannesburg. This dynamic role involves managing logistics for events, coordinating travel, and overseeing office activities. The ideal candidate will possess strong secretarial skills and the ability to prioritize complex tasks in a fast-paced environment. Join a company committed to diversity and inclusion, where your contributions will directly impact the success of the team and the broader community. If you thrive in a collaborative setting and are passionate about making a difference, this opportunity is perfect for you.

Qualifications

• Proven experience as an Office Manager or in a similar role.
• High level of organization and secretarial skills with attention to detail.

Responsibilities

• Provide full secretarial support to Country Manager and Sales Managers.
• Deliver South Africa live events efficiently within budget.
• Manage corporate cards and reconcile expenses for the SA team.

Skills

Office Management

Organizational Skills

Communication Skills

Logistics Management

MS Office Suite

Tools

Salesforce

Job description

About Schroders

We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we've been around for over 200 years but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.

Schroders has had an office in South Africa since 2015 and we focus entirely on providing offshore investment solutions to local intermediaries and institutions. Schroders has 21 FSCA-approved offshore funds available to South African investors, which are available on serveral of offshore platforms. Our relationship with Sanlam Collective Investments also gives investors access to our strategies through a number of onshore ZAR feeder funds and our Schroder European Real Estate Investment Trust is listed on the JSE.

Overview of role

Key Responsibilities

• Provide full secretarial support to Country Manager and limited support to Sales Managers (calendar meeting support only during Fund Manager visits / events)
• Deliver all South Africa live events professionally, efficiently and within the specified budget which includes our annual SISSA flagship event and Portfolio Manager visits throughout the year
• Arrange all travel logistics for events for domestic and international travellers
• Develop and maintain a Corporate Responsibility program for South Africa, which includes organisation of all charity events in line with Schroders' global sustainability campaigns
• Manage the general activities of both offices (CPT and JHB) including rent payments, lease renewals, furnishings, IT troubleshooting, HSE risk assessments
• Finance : Coordinate the payment of all invoices timeously and tracking payments as requested by suppliers
• Manage corporate cards for SA team and reconcile all corporate card expenses
• Assist HR with the onboarding of all new staff
• Support the team’s activities in South Africa, including arranging client meetings, travel, expenses and general administration
• Pull weekly Salesforce reports for the team for weekly SA business update meetings, including MTD and YTD stats

Skills and Experience

• Proven experience as an Office Manager or similar role
• High level organisation and secretarial skills with attention to detail
• Effective communication with clients, colleagues and vendors
• The ability to prioritise and manage complex logistics and multiple travel schedules simultaneously
• Ability to adapt to hybrid working environments
• Proficiency in office software (e.g., MS Office Suite) and office management systems

Personal Qualities

• A high level of focus, discipline, tenacity and self-motivation
• Ability to work independently within a small dynamic team

We recognise potenti al, whoever you are

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.