Office Manager

University of Fort Hare; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading environmental consultancy based in Cape Town is seeking a dynamic Office Manager to oversee daily office operations, support HR logistics, and manage site logistics for field teams. The role requires a strong background in office administration with at least 3 years of experience, proficiency in Microsoft Office, and fluency in English. Candidates living near Westlake or the Southern Suburbs are encouraged to apply.

Qualifications

• Minimum 3 years’ experience in office management and administration.
• Strong organizational, multitasking, and coordination skills.
• Valid driver’s licence and own vehicle essential.

Responsibilities

• Oversee daily running of the office environment.
• Manage calendars and schedule meetings.
• Support recruitment logistics and onboarding for new hires.
• Coordinate site logistics for field teams.
• Manage all company travel bookings.

Skills

Organizational skills

Multitasking

Attention to detail

Proficiency in Microsoft Office

Fluent in English

Proficiency in business Afrikaans

Education

Diploma or degree in business administration

Tools

Microsoft Office

Document management systems

Online booking systems

Job description

Overview

OFFICE MANAGER

Cape Town: My client, an industry-leading environmental and green-building consultancy is recruiting a dynamic, seasoned Office Manager for its Westlake office. This role offers the chance to work with a high-calibre team and to advance your career within a forward-thinking, people-focused company.

Candidates living within easy commuting distance of Westlake or the Southern Suburbs are encouraged to apply

Candidate Profile and Purpose of the Role

Candidate: The ideal candidate thrives in a fast-paced setting, remains calm and adaptable to last-minute changes, and handles multiple tasks with ease. They bring enthusiasm and a positive, good-natured attitude, value a supportive, family-like workplace, and demonstrate commitment and loyalty.

Purpose: To ensure the smooth day-to-day functioning of the office, HR administration, site logistics, and company travel/vehicle systems.

The Office Manager provides the backbone of operational support, enabling technical teams to focus on project delivery through organisational discipline, proactive problem-solving, and consistent coordination between the office, HR, and site teams.

Key Responsibilities

• Office Management & Administration: Oversee daily running of the office environment including facilities, supplies, and workspace organisation
• Manage calendars and schedule meetings with the utmost efficiency
• Ensure all office systems (IT, phones, filing, server access, consumables, security, maintenance and repairs) function reliably
• Coordinate service providers and liaise with external vendors
• Maintain office supplies and conduct monthly stock takes
• Keep the office environment professional, safe, and aligned with company values
• Implement and coordinate HSE in collaboration with outsourced consultants
• Work closely with the office cleaner to maintain cleanliness and ensure the kitchen is fully stocked
• HR Administration: Support recruitment logistics including posting adverts, scheduling interviews, candidate communication, and reference checks
• Facilitate onboarding for all new hires: contracts, induction, system access, and first-day readiness
• Maintain HR records (contracts, leave, training logs) in compliance with BCEA and labour law
• Ensure professional memberships and registrations for team members are current
• Site Logistics Support: Manage and coordinate logistics for field teams including transport, accommodation, equipment, documentation, and PPE
• Assist with deployment logistics for new projects to avoid delays
• Coordinate site access requirements for specialists
• Oversee site vehicles, including maintenance, repairs, and rentals
• Maintain a central log of all site logistics, updated weekly
• Ensure annual medical renewals and book team training such as First Aid and Advanced Driving
• Travel & Vehicle Administration: Manage all company travel bookings including flights, accommodation, and car hire
• Oversee company vehicle scheduling, licensing, insurance claims, and service/maintenance tracking
• Ensure compliance with company policies for travel claims, fuel usage, and vehicle management

Qualifications & Criteria

• Diploma or degree in business administration or equivalent qualification advantageous
• Minimum 3 years’ experience in office management and administration, preferably in a small business or SME working directly with a Founder or Director
• Strong organisational, multitasking, attention to detail, and coordination skills
• Proficiency in Microsoft Office, document management, and online booking systems
• Outgoing personality, adaptable to change, and able to multi-task
• Fluency in English (read, speak and write) with a good proficiency of business Afrikaans
• Must reside in or within close proximity to Westlake / Cape Town Southern Suburbs
• Valid driver’s licence and own vehicle essential