Office Manager

Red Ember Recruitment (Pty) Ltd; Cape Town; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in Somerset West is seeking an experienced Office Manager to provide high-level administrative support to the CEO and manage various office tasks. This role involves coordinating travel, overseeing events, and handling confidential information with professionalism. The ideal candidate will have 5-10 years of experience, excellent organizational skills, and a strong commitment to team objectives.

Qualifications

• 5-10 years of relevant experience in high-level administrative support.
• Strong commitment to team success and attention to detail.
• Proven experience in event coordination and travel management.

Responsibilities

• Coordinate travel arrangements and manage logistics for meetings and events.
• Provide confidential administrative support and manage sensitive information.
• Supervise office administration and ensure seamless operations.

Skills

Organizational skills

Problem-solving

Attention to detail

Communication

Multitasking

Education

Bachelor's degree or diploma in business administration

Matric

Job description

Red Ember Recruitment is seeking an Office Manager based at the client in Somerset West.

1. Coordinate travel arrangements including visas, flights, accommodation, car rentals, and itineraries.
2. Plan and oversee meetings, events, and conferences, managing logistics, invitations, and resource availability.
3. Handle high-pressure situations, whether through last-minute changes or urgent tasks; the executive assistant's ability to step up and handle those situations efficiently.
4. Ensure that all details are attended to, no matter how small.
5. Provide confidential administrative support, prepare high-level presentations, and manage sensitive information.
6. Manage personal and corporate tasks for the Senior Executives with professionalism and discretion.
7. Supervise office administration, including reception, cleaning, maintenance, layout, branding, and renovations.
8. Set up and manage online video and in-person conferencing tools.
9. Anticipate executive needs and proactively find solutions to ensure seamless operations.
10. Manage relevant personal, household, and family-related requirements.

Requirements

• 5-10 years of relevant experience in providing high-level administrative support.
• A bachelor's degree or diploma in business administration can be advantageous.
• Determination to see tasks through to completion, even when faced with challenges or tight deadlines.
• Demonstrate persistence, problem-solving abilities, and resourcefulness to handle responsibilities with precision and efficiency.
• This position demands a strong sense of commitment, willingness to step up to handle urgent or complex tasks, and attention to detail.
• Commitment to the success of the team and the overall objectives of the group.
• Ability to handle high-pressure situations and possess exceptional organizational and multitasking skills.
• Dedication and willingness to go beyond expectations.
• Strong attention to detail and a practical, methodical approach to work.
• Proven experience in event coordination, travel management, and office administration.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally and with integrity.
• Willingness to travel and work outside standard hours when required.

We are looking for an experienced and highly organized Executive Assistant to support our CEO, the owner, and extended family. The role involves managing schedules, coordinating meetings, handling confidential information, and assisting with various administrative tasks.

Education

Matric & Diploma

Key Skills

Employment Type: Full Time

Experience: 5-10 years

Vacancy: 1

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