Office Manager

Recruitment Solutions; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in Cape Town is seeking an Office Manager to oversee administrative duties and office procedures. The successful candidate will ensure a pleasant work environment, organize meetings, maintain office supplies, and support all employees. The ideal candidate has experience in office management and proficiency in MS Office, along with excellent communication and organizational skills.

Qualifications

• Proven experience as an Office Manager, Front Office Manager, or Admin Assistant.
• Knowledge of Office Administrator responsibilities, systems, and procedures.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Serve as the point person for office manager duties.
• Schedule meetings and appointments.
• Organize office layout and order stationery.
• Maintain office condition and arrange repairs.
• Partner with HR to maintain office policies.

Skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Attention to detail

Problem-solving skills

Time management skills

Proficiency in MS Office

Education

Matric qualification

Qualification as an Admin Assistant or Secretary

Tools

MS Excel

MS Outlook

Job description

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasnat work environment, ensuring high levels of organizational effectiveness communication and safety.

Your duties will include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to all employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. Experienced with a variety of office software - email tools, spreadsheets and databases - and be able to accurately handle administrative duties.

Ultimately, the Office Manager, should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Requirements and Skills :

• Matric - qualification as an Admin Assistant or Secretary will be a plus
• Proven experience as an Office Manager, Front Office Manager or Admin Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office - MS Excel / MS Outlook
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast paced environment
• Attention to detail and problem solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• Present yourself in a professional manner

Duties :

Serve as the point person for office manager duties including - Maintenance, Mailing, Suppliers, Equipment, Bills, Errands and Shopping

Schedule meetings and appointments

Organize the office layout and order stationery and equipment

Maintain the office condition and arrange necessary repairs

Partner with HR to update and maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT department on all office equipment

Ensure that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Manage office G&A budget, ensure accurate and timely reporting

Provide general support to visitors

Assist in the onboarding process for new hires

Address employees queries regarding office management issues - stationery, hardware and travel arrangements

Liaise with facility management vendors, including cleaning, catering and security services

Plan in-house or off-site activities, like parties, celebrations and conferences

If this sounds like you, forward your CV by applying directly to this ad. Suitable candidates will be emailed an application form and contacted to discuss your CV and skillset and the role in detail. Thank You.