Office Coordinator and Secretary to Executive

Fusion Personnel; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a highly experienced Executive Assistant to provide comprehensive support to executives. This role requires a professional with 25 years of relevant experience, particularly in corporate or medical scheme environments. The successful candidate will manage executive schedules, coordinate travel arrangements, and prepare essential documentation. Strong multitasking abilities and interpersonal skills are crucial for success in this position. Join a dynamic team where your expertise will be valued, and help ensure the smooth operation of executive functions while maintaining a high standard of customer service.

Qualifications

• 25 years of relevant experience in corporate or medical scheme environments.
• Strong interpersonal skills and customer service orientation.

Responsibilities

• Manage executive schedules, travel arrangements, and meeting coordination.
• Prepare reports, proposals, and documentation for Executives.

Skills

Multitasking

Interpersonal Skills

Customer Service Orientation

Job description

Minimum Requirements:

• 25 years of relevant experience, preferably in a corporate or medical scheme environment
• Ability to multitask, prioritise and work independently
• Strong interpersonal skills and customer service orientation

Key Responsibilities:

• Manage executive schedules, travel arrangements, and meeting coordination
• Prepare reports, proposals, and documentation for Executives
• Take and distribute meeting minutes
• Supervise office support and third-party staff (catering and cleaning)
• Handle office budget and procurement (stationery, flowers, etc.)
• Organise events, workshops, and company functions
• Oversee boardroom bookings, equipment, and catering
• Maintain electronic filing systems and ensure data security and confidentiality
• Assist with project coordination and communication
• Perform general administrative and ad hoc duties