Office Coordinator

Findojobs South Africa; South Africa; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in South Africa is seeking an Office Coordinator to ensure smooth operations through administrative support. The ideal candidate will have an Office Administration Diploma and 3-5 years of relevant experience. Responsibilities include managing diaries, coordinating meetings, and maintaining data records. Proficiency in Microsoft Office, especially Excel and PowerPoint, is essential. This role requires strong organizational and multitasking skills.

Qualifications

• 3-5 years of relevant work experience.
• Experience as an office or personal assistant.
• Ability to work independently and in a team.

Responsibilities

• Manage business unit diaries.
• Coordinate meetings and events.
• Accurately enter data into databases.

Skills

Strong organizational skills

Proficient in Excel

Proficient in PowerPoint

Attention to detail

Problem-solving skills

Multitasking skills

Education

Office Administration Diploma

Tools

Microsoft Office Suite

Job description

The Office Coordinator plays a vital role in maintaining the smooth operation of the division by providing administrative support to ensure efficient day-to-day operations.

Job Description:

Administrative Support

• Manage business unit diaries
• Perform general administrative duties, including photocopying, scanning, mailing, and filing
• Assist in the preparation of reports, presentations, and other documents
• Manage the centralized travel desk, including booking flights, car hire, and accommodation
• Organize events and functions
• Assist directors with expense claims
• Reporting for Business Unit
• Archiving

Scheduling and Coordination

• Coordinate meetings, conferences, events, and training
• Schedule and assist with meetings, appointments, and travel arrangements
• Prepare conference calls and schedule Teams meetings
• Manage regional purchase orders (processing, follow-up)
• Communicate project updates to regions via GOA

Data Entry and Record Keeping

• Serve as knowledge management/BI representative for BU
• Accurately enter data into databases and maintain records
• Create POs and follow up with Finance
• Track department expenses and reimbursements

Support for Staff

• Assist colleagues with tasks as needed
• Collaborate to ensure workflow efficiency
• Support special projects and events
• Track LearnConnect completion and submit reports to L&D
• Manage office equipment, maintenance, stock, and items
• Report items to GOA Forum
• Assist with risk management and compliance
• Facilitate tender processes with the centralized tender function

Technology Proficiency

• Use office software (word processing, spreadsheets, presentations)
• Troubleshoot basic technical issues and liaise with IT support
• Format presentations for Directors and staff

Qualifications & Experience:

• Office Administration Diploma
• Proficient in Excel and PowerPoint
• 3-5 years of relevant work experience
• Experience as an office or personal assistant
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite and relevant software
• Attention to detail and problem-solving skills
• Ability to work independently and in a team