Office Coordinator

Pangea Professional Services; Randburg; On-site; ZAR 180 000 - 300 000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to enhance office operations and support executive management. This role is crucial for maintaining efficient workflows, managing schedules, and ensuring effective communication within the team. The ideal candidate will possess excellent organizational skills, a proactive approach to problem-solving, and the ability to thrive in a dynamic environment. With a focus on health and safety, you will also implement policies to create a secure workplace. If you are detail-oriented and passionate about improving office efficiency, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in an administrative role in a corporate environment.
• Proficient in Microsoft Office Suite and project management tools.

Responsibilities

• Manage schedules, arrange meetings, and coordinate travel logistics.
• Organize and maintain office filing systems and manage supplies inventory.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Time Management

Interpersonal Skills

Education

High School Diploma

Associate Degree in Business Administration

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Project Management Tools

CRM Software

Job description

Position Overview

The Administrative Coordinator at Pangea Professional Services plays a pivotal role in streamlining office operations and supporting executive management. This position requires excellent organizational skills and the ability to multitask effectively in a fast-paced environment. As an Administrative Coordinator, you will be responsible for day-to-day administrative tasks, improving office efficiency, and assisting in project management activities.

Key Responsibilities

1. Provide executive support by managing schedules, arranging meetings, and coordinating travel logistics
2. Prepare and edit reports, presentations, and other documents as needed
3. Act as the primary point of contact for internal and external communications
4. Assist in project management by tracking deadlines and ensuring stakeholders are informed of progress
5. Organise and maintain office filing systems and databases, ensuring accurate and up-to-date records
6. Manage office supplies inventory and coordinate maintenance for office equipment
7. Support the team in other administrative tasks as assigned to enhance overall productivity

Health and Safety Responsibilities: In addition to your administrative duties, you will also play a key role in ensuring a safe and healthy work environment. This includes:

1. Implementing and maintaining health and safety policies and procedures
2. Conducting regular safety inspections and risk assessments
3. Coordinating health and safety training sessions for staff
4. Ensuring compliance with all relevant health and safety regulations
5. Responding to and addressing any health and safety concerns or incidents promptly

Your commitment to health and safety will help create a secure and productive workplace for all employees.

Requirements

Education and Experience Requirements

1. High school diploma or equivalent; an associate or bachelor's degree in business administration is preferred
2. 3-5 years of experience in an administrative role, preferably in a corporate environment

Technical Skills

1. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
2. Experience with project management tools and CRM software
3. Ability to learn new software and tools quickly

Personal Attributes

1. Excellent interpersonal and communication skills, both written and verbal
2. Strong organizational and time management skills with a high level of attention to detail
3. Ability to work independently and collaboratively within a team
4. Proactive problem-solving skills and adaptability to changing priorities
5. Professional demeanor and a customer-focused attitude